Job Overview

Our client is seeking an organized, proactive, and detail-oriented Invoicing & HR Administrative Coordinator (QuickBooks) to support purchasing activities, invoicing, basic HR administration, and day-to-day business operations across multiple locations.

In this role, you will coordinate purchasing needs, communicate with vendors, prepare and track invoices, follow up on outstanding payments, and maintain accurate records using Excel and invoicing software. You will also assist with basic HR and general administrative tasks to keep operations running smoothly.

Schedule

Monday–Friday, adaptable hours during the client's business hours (Mountain Time), 20 hours per week.

Responsibilities

Purchasing & Vendor Coordination

- Coordinate purchasing requirements across multiple company locations on a biweekly basis.
- Communicate with vendors regarding pricing, order details, and delivery timelines.
- Track purchase orders, expenses, and deliveries to ensure timely fulfillment.
- Maintain organized purchasing records and documentation.

Invoicing & Payment Follow-Up

- Prepare, review, and issue invoices using the company's invoicing software.
- Maintain accurate invoice records and track outstanding customer payments.
- Follow up with customers regarding overdue invoices and payment status.
- Assist with collections communications and escalate unresolved payment issues when necessary.
- Update spreadsheets and financial tracking records to support cash flow visibility.

HR & General Administrative Support

- Assist with basic HR administrative tasks and maintain organized employee records.
- Support routine documentation, data entry, and other administrative activities.
- Maintain spreadsheets, trackers,



and records using Microsoft Excel.
- Coordinate with internal team members to keep administrative workflows on schedule.
- Identify missing information or discrepancies and follow up to ensure records remain accurate.

Requirements

- Previous experience in purchasing, invoicing, office administration, operations support, or a similar role.
- Experience preparing and tracking invoices, with some exposure to payment follow-ups or collections.
- Basic HR knowledge and experience supporting administrative tasks.
- Proficiency in QuickBooks, Microsoft Excel and spreadsheet management.
- Familiarity with invoicing software or accounting platforms such as QuickBooks is an advantage.
- Strong written and verbal English communication skills.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple tasks, maintain accurate records, and work independently.
- Strong vendor coordination and follow-up skills.
- Experience supporting U.S.-based businesses or multiple locations is an advantage.

Independent Contractor Perks

- Permanent work from home
- Immediate hiring

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

📌 Invoicing & HR Administrative Coordinator (QuickBooks) (Argentina)
🏢 Bruntwork
📍 Argentina