- Bookkeeping & Financial Transactions
- Record and maintain daily financial transactions within accounting software.
- Process accounts payable and accounts receivable transactions.
- Ensure proper categorization of financial transactions.
- Verify the accuracy of financial data and identify discrepancies.
- Maintain accurate and up-to-date financial records.
Account Reconciliation
- Reconcile bank statements and company accounts regularly.
- Investigate and resolve discrepancies between records and statements.
- Maintain supporting documentation for reconciliations.
Billing & Invoicing Support
- Assist with client invoicing and billing activities.
- Monitor payment records and account balances.
- Support collection and follow-up efforts when required.
Financial Reporting & Closing Activities
- Support month-end, quarter-end, and year-end closing processes.
- Prepare basic financial reports and spreadsheets.
- Assist with maintaining accurate reporting documentation.
- Provide financial data support to internal stakeholders.
Payroll & Administrative Support
- Assist with payroll processing as needed.
- Maintain organized financial records and documentation.
- Support administrative accounting activities and special projects.
Communication & Client Support
- Communicate professionally with vendors, customers, and internal departments regarding financial matters.
- Address bookkeeping-related inquiries and documentation requests.
- Maintain strong relationships through timely and professional communication.
Compliance & Process Documentation
- Ensure compliance with company policies and accounting procedures.
- Document tasks, activities, and time tracking using the project management platform.
- Seek clarification from the Account Manager whenever information is unclear before making decisions.
- Maintain confidentiality and accuracy when handling sensitive financial information.
Required Qualifications
- High School Diploma or equivalent.
- Experience managing and supporting multiple client accounts simultaneously.
- Basic understanding of bookkeeping and accounting principles.
- Experience with QuickBooks Online.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Strong attention to detail and organizational skills.
- Good mathematical and analytical abilities.
- Effective written and verbal communication skills.
- Ability to handle confidential information with professionalism.
- Ability to seek clarification and verify information before making decisions.
- Ability to work independently while meeting deadlines.
Preferred Qualifications
- Associate Degree or coursework in Accounting, Finance, or a related field.
- Previous bookkeeping experience.
- Previous administrative or clerical experience.
- Experience supporting multiple clients in an accounting environment.