Job Title: Admin Assistant
About The Company
Our client is a commercial real estate brokerage in Miami, Florida.
Job Description
You will be the right-hand person to the founding broker and one or two other brokers.
You will handle the administrative side of the business and day-to-day client communication.
The brokers search for and negotiate properties on behalf of their clients.
Many of those clients are Argentinian and Spanish-speaking.
They expect quick and accurate answers.
The workflows are already built and supported by tools that reduce manual work.
The job rewards organization and follow-through rather than technical or financial expertise.
Responsibilities Of The Role
Prepare client documentation using the firm's established templates.
Search for properties that match client criteria, following the firm's search process.
Organize and present property options to clients in the format the brokers use.
Monitor Slack and email, and respond to client and team questions using the information on file.
Research or check with the brokers when an answer isn't known, then follow up with the client.
Make phone calls to clients, landlords and other contacts, including people you haven't spoken to before.
Gather, organize and share information so the brokers can manage many clients at once.
Own your part of each workflow and move tasks forward without waiting to be told.
Required Experience And Qualifications
Fluent spoken and written Spanish and English, with C1 or C2 level.
Professional written English is essential.
Strong organization and attention to detail while juggling many clients and tasks in the same day.
Previous experience in an administrative or assistant role.
Available full-time, 9am to 5pm Eastern Time.
Preferred Skills
Experience in real estate, especially commercial brokerage.
Working knowledge of Claude or similar AI tools.
Based in Argentina or Uruguay, for a close cultural match with the firm's largely Argentinian clientele.
Personality
Proactive and a self-starter.
Detail-oriented.
Independent.
Process-driven.
Receptive to coaching feedback.
Steady and structured.
Comfortable on the phone and outgoing enough to call people you don't know to ask questions and find answers.
Software & Tools
Claude or similar AI tools.
Schedule
Mon, Tue, Wed, Thu, Fri
09:*****:00
ET
weekends: no
40 hrs/wk
Salary And Benefits
Payment in USD or Local Currency according to candidate's preference.
Full-time remote opportunity.
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