The Language Doctors, Inc. is a U.S.-based linguistic company known for delivering high-quality language services. We arecurrently seekingaJapaneseDocument Formatting & Transcription Specialist to help prepare documents for translation.

This role is idóneo for someone who enjoys structured, detail-heavy work and takes pride in producing clean,accuratedocuments.

Role Purpose

As a Transcriber, your core responsibility is torecreate scanned document PDFsinto fully editable Microsoft Word documents, ensuring thecontent and formattingmatchthe original file as closely as possible . These Word files serve as the “mirror” documents our translators rely on to deliver high-quality translations.

Important: This isnot an audio transcription andnot creative editing . You will be working with scanned PDFs, often from international healthcare systems, with varying layouts and quality.

- Convert scannedPDFsintoeditable Word documents that match the source (layout, tables, spacing, headings, line breaks, and structure).
- Work with a wide variety of formats (typed notes, tables, bilingual sections, complex layouts, occasional handwriting).
- Use OCR outputs when available, and/or request OCR support when needed; thenclean, format, and verify the document in Word.
- Follow writtenstyle and formatting guidelines to ensure consistency across files.
- Handle medical documentsconfidentially and responsibly at all times.




- Flag unclear or illegible content for further review and document any uncertainties.
- Perform aline-by-line quality check beforesubmittingwork to reduce errors and omissions.

Experience & Skills Required

- Advanced Microsoft Word skills , especially formatting (tables, tabs, spacing, page layout, headers/footers, styles).
- Excellent attention to detail andcomfort withdoing meticulous, repetitive work.

Language Requirements:

- Japanese:JLPT N4 or equivalent proficiency required (ability to read hiragana, katakana, and basic kanji). JLPT N3 or above is a plus.
- English: Basic knowledge preferred.

Preferred Qualifications

- Experience handlingmedical, legal, or technical documents with complex formatting.
- Familiarity with OCR tools such asABBYY FineReader orAdobe Acrobat Pro .
- Basic image editing skills (helpful for improving readability in difficult scans).

AvailableSchedule

- Monday to Friday 9:00 AM – 5:30 PM EST
- Monday to Friday 12:00 PM – 8:30 PM EST

The Language Doctors, Inc. is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Visit our website at to learn more about us.

📌 Entry-level Japanese Document Formatting (Quilmes)
🏢 The Language Doctors
📍 Quilmes