Job Title: Admin Assistant

About The Company

Our client is a commercial real estate brokerage in Miami, Florida.

Job Description

You will be the right-hand person to the founding broker and one or two other brokers. You will handle the administrative side of the business and day-to-day client communication. The brokers search for and negotiate properties on behalf of their clients. Many of those clients are Argentinian and Spanish-speaking. They expect quick and accurate answers. The workflows are already built and supported by tools that reduce manual work. The job rewards organization and follow-through rather than technical or financial expertise.

Responsibilities Of The Role

- Prepare client documentation using the firm's established templates.
- Search for properties that match client criteria, following the firm's search process.
- Organize and present property options to clients in the format the brokers use.
- Monitor Slack and email, and respond to client and team questions using the information on file.
- Research or check with the brokers when an answer isn't known, then follow up with the client.
- Make phone calls to clients, landlords and other contacts, including people you haven't spoken to before.
- Gather, organize and share information so the brokers can manage many clients at once.




- Own your part of each workflow and move tasks forward without waiting to be told.

Required Experience And Qualifications

- Fluent spoken and written Spanish and English, with C1 or C2 level.
- Professional written English is essential.
- Strong organization and attention to detail while juggling many clients and tasks in the same day.
- Previous experience in an administrative or assistant role.
- Available full-time, 9am to 5pm Eastern Time.

Preferred Skills

- Experience in real estate, especially commercial brokerage.
- Working knowledge of Claude or similar AI tools.
- Based in Argentina or Uruguay, for a close cultural match with the firm's largely Argentinian clientele.

Personality

- Proactive and a self-starter.
- Detail-oriented.
- Independent.
- Process-driven.
- Receptive to coaching feedback.
- Steady and structured.
- Comfortable on the phone and outgoing enough to call people you don't know to ask questions and find answers.

Software & Tools

- Claude or similar AI tools.

Schedule

Mon, Tue, Wed, Thu, Fri

- 09:00–17:00
- ET
- weekends: no
- 40 hrs/wk

Salary And Benefits

- Payment in USD or Local Currency according to candidate's preference.
- Full-time remote opportunity.

📌 Admin Assistant (Argentina)
🏢 Virtustant
📍 Argentina