ACS Group is looking for an experienced and highly organized Executive Assistant to join our Travel & Lifestyle team .

This is an exciting opportunity for a detail-oriented professional who enjoys supporting executives, managing complex international schedules, and delivering outstanding service at the highest standards.

In this role, you will provide executive-level support with a strong focus on travel, coordinating international arrangements across multiple destinations and working with leading hotels, airlines, private aviation providers, VIP airport services, and premium partners worldwide.

If you thrive in a fast-paced international environment, have exceptional attention to detail, and know how to turn requests into seamless experiences, we would love to hear from you.

Key Responsibilities

Executive & Travel Support

- Provide day-to-day support to executives and their guests, with a primary focus on international business and leisure travel.
- Arrange hotel accommodations, commercial flights, private jet charters, transfers, and exclusive activities.
- Research destinations, identify exceptional experiences, and prepare tailored proposals.
- Source and negotiate competitive rates with hotels, airlines, travel agencies, and other service providers.
- Monitor all bookings, ensuring accuracy, quality, and seamless execution.
- Prepare itineraries, destination guides, and weekly event recommendations.

Aviation & VIP Airport Services

- Coordinate private aviation requests and compare charter options.
- Arrange VIP airport assistance, Fast Track services, and meet-and-greet arrangements.
- Verify flight details,



passenger information, tickets, and travel documentation.
- Coordinate changes to arrangements and ensure smooth transitions between destinations.

Calendar, Logistics & Coordination

- Maintain an organized travel and activity calendar and coordinate schedules with relevant departments.
- Organize ground transportation, private drivers, and car rentals.
- Coordinate accommodation and travel for accompanying staff and guests.
- Manage travel insurance and ensure all necessary arrangements are in place.
- Monitor schedules and proactively identify potential conflicts or logistical challenges.

Administration & Financial Coordination

- Maintain accurate records, documentation, and correspondence.
- Review invoices, supplier statements, payment statuses, and booking conditions.
- Monitor cancellation policies, payment deadlines, and reservation hold periods.
- Prepare daily task updates, prioritize requests, and maintain clear handovers between shifts.

Team Collaboration & Communication

- Provide support through dedicated communication channels during assigned shifts.
- Monitor incoming requests and respond promptly to changing priorities.
- Work closely with the Travel & Lifestyle team and other departments.




- Ensure smooth communication and continuity of service between shifts.

What We Are Looking For

- 3+ years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a similar role supporting senior executives or high-net-worth individuals.
- Solid experience organizing international travel; exposure to private aviation, VIP airport services, or GDS platforms is a strong advantage.
- Willingness to travel internationally and accompany executives when required.
- Excellent organizational, multitasking, and time-management skills.
- Strong communication, negotiation, and problem-solving abilities.
- Exceptional attention to detail and the ability to anticipate needs before they arise.
- A proactive, service-oriented mindset and the ability to remain calm under pressure.
- High standards of professionalism, discretion, and confidentiality.

What We Offer

- International Work Environment: Work with integral destinations, premium hospitality partners, and international service providers.
- Remote Flexibility: Work remotely from anywhere.
- Structured Work Schedule: Rotational schedule of 2 working days followed by 2 days off, in coordination with another team member.
- Professional Exposure: Gain experience supporting executives and managing complex international arrangements with leading luxury travel providers.
- Travel Opportunities: Possibility of international business trips alongside executives.
- Compensation: Competitive remuneration based on experience and

📌 Executive Assistant (Buenos Aires)
🏢 ACS Group
📍 Buenos Aires