Accounting & Finance Manager (Hands-on)

The Accounting & Finance Manager (Hands-on) is responsible for managing the firm’s financial operations, accounting systems, billing, accounts receivable, cash flow forecasting, financial reporting, trust accounting compliance, payroll oversight, tax reporting coordination, internal controls, and finance-related operational projects.

This role serves as the firm’s first level of financial analysis and operational financial control. The Accounting & Finance Manager ensures that financial records are accurate, timely, compliant, and useful for decisions. This is a hands‑on role. The initial focus is to learn the firm’s systems, work with existing staff and providers, and establish accurate, reliable financial operations.

Recurring accounting and billing work will be delegated progressively, while the manager retains responsibility for controls, review, quality, and results. As readiness and scope are agreed with leadership and current senior finance support, the manager will gradually assume selected planning and reporting responsibilities from that support.

The Accounting & Finance Manager must explain complex financial information in plain English, identify financial risks, recommend corrective action, and follow approved actions through implementation and verified results. The role supports leadership decisions on budgeting, profitability, cash management, pricing, collections, and strategic planning.

What You’ll Do

- Perform and manage day‑to‑day financial operations, working with existing staff and service providers and documenting procedures so the work is completed accurately and on time.
- Follow financial issues through to resolution:



identify who is responsible for each next step and its deadline, follow up, raise problems with recommended solutions, and confirm that the agreed actions were completed correctly.
- Ensure accurate execution of accounting, billing, A/R, A/P, payroll, trust accounting, collections, tax coordination, and general ledger maintenance.
- Maintain clean and current financial records in the accounting system.
- Ensure the legal team is supported with accurate financial information related to client matters, billing, retainers, and collections.
- Monitor daily cash balances, bank accounts, credit card activity, merchant activity, and other key financial accounts.
- Ensure bills, vendor payments, check requests, and reimbursements are processed accurately and on time.
- Prepare, review, and analyze monthly financial statements and key financial reports on time.
- Validate supporting records, calculations, and assumptions; investigate material inconsistencies and disclose unresolved limitations.
- Ensure monthly financial reports are completed accurately and on time.
- Prepare annual and periodic budgets and forecasts as required throughout the year. Provide budget variance reports and explain the results to the Owner/CFO in clear business language, including conclusions, recommendations, and decisions needed.
- Support the creation, maintenance, and monitoring of the annual budget.




- Maintain a forward‑looking cash flow forecast to help leadership anticipate shortfalls, plan distributions, and manage working capital.
- Track year‑over‑year revenue growth, gross profit, operating profit, and other key financial trends.
- Provide analysis that supports strategic planning, operational planning, and financial decision‑making.
- Own and continuously improve the firm’s billing and collections process.
- Supervise timely preparation and delivery of client invoices.
- Monitor payment plans and ensure clients comply with payment terms.
- Track, measure, and report accounts receivable aging.
- Ensure collection protocols are followed consistently and professionally.
- Work with billing staff and leadership to prevent A/R from accruing unnecessarily.
- Address client billing questions and payment concerns professionally while protecting the firm’s financial interests.
- Own the operational handling of chargebacks, refund requests, billing disputes, and merchant service issues through documented resolution.
- Review billing records, payment history and related correspondence to understand and resolve chargebacks, refund requests and billing disputes. Coordinate follow‑up, obtain required approvals, and confirm that any approved refunds, credits or other adjustments are correctly recorded in the relevant systems and account balances.
- Recommend process improvements to increase collection rate and reduce financial leakage.
- Ensure trust/IOLTA account activity is properly monitored, reconciled, and documented.
- Own or review three‑way trust reconciliations.
- Identify and resolve t

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