Job Title: Virtual Executive Assistant & Insurance Operations Coordinator
About The Company
Our client is a rapidly growing U.S.-based insurance sales organization, specializing in employee benefits.
Job Description
You will support the Regional Sales Coordinator and leadership team.
You will take ownership of daily operations and ensure business accounts receive consistent service.
Responsibilities Of The Role
Maintain an organized database of approximately 1,000 business accounts
Coordinate follow-ups with sales agents and track upcoming enrollment opportunities
Assist policyholders with insurance claims submissions, documentation requirements, and administrative inquiries
Schedule and confirm candidate interviews and communicate with prospective sales agents
Maintain recruiting records and coordinate interview calendars with leadership
Coordinate new agent orientation, training sessions, and field appointments
Track onboarding requirements and follow up on outstanding tasks
Track pending insurance applications and follow up on underwriting requirements
Coordinate account transfers between agents and ensure documentation is completed accurately
Track sales contests and incentive programs and maintain performance standings
Prepare a weekly regional newsletter highlighting team achievements and important updates
Manage schedules, maintain accurate records, and prepare reportsap>
Identify opportunities to improve workflows and operational efficiency
Required Experience And Qualifications
Advanced English proficiency, both written and spoken




Previous experience in executive assistance, administrative support, customer service, sales support, or operations coordination
Exceptional organizational skills and attention to detail
Strong calendar management, scheduling, and follow-up skills
Ability to manage multiple priorities and deadlines independently
Ability to handle confidential business, employee, and client information
Reliable high-speed internet and a professional remote work environment
Availability to work full-time according to Arizona business hours
Preferred Skills
Experience working with U.S.-based insurance agencies, brokers, or financial services companies
Familiarity with insurance administration, claims support, underwriting, or employee benefits
Experience coordinating recruiting, interviews, and onboarding
Experience managing a large portfolio of business or customer accounts
Experience preparing newsletters, sales reports, or internal communications
Familiarity with CRM automation and task management tools
Experience supporting independent sales agents or distributed teams
Personality
Proactive
Service-oriented
Adaptable
Comfortable working in a fast-paced environment
Strong problem-solving skills
Initiative and accountability
Software & Tools
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft Teams
Zoom
CRM systems
Schedule
40 hours per week
9-5 PST.
Salary And Benefits
Payment in USD or Local Currency according to candidate's preference.
Full-time remote opportunity.
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📌 Executive Assistant – Insurance (Buenos Aires)
🏢 Virtustant
📍 Buenos Aires