Executive AssistantEmpresa : Pavago Tipo de empleo : Jornada completa Remote / Work from Home JobCopilot will tailor your resume and auto-fill the applicationDescripción del trabajo - Executive AssistantDescriptionExecutive Assistant – Calendar, Travel & Executive SupportFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment.This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.What You’ll OwnCalendar & Executive Support- Manage complex calendars across multiple time zones- Coordinate meetings, calls, appointments, and scheduling priorities- Resolve conflicts and protect executive focus time- Manage scheduling through Google Calendar, Outlook, Calendly, and similar toolsInbox & Communication- Manage and prioritize executive inboxes- Draft and proofread professional emails and correspondence- Screen meeting requests, messages, and priorities- Coordinate communication with clients, teams, and external stakeholdersMeetings & Follow-Through- Prepare agendas, briefing notes, and meeting materials- Gather relevant information before executive meetings- Take notes and track action items- Follow up with stakeholders to ensure commitments and deadlines are metTravel & Logistics- Coordinate domestic and international travel- Book flights, hotels, transportation,



and detailed itineraries- Handle last-minute travel and scheduling changes- Support expense tracking and reimbursementsProjects & Administration- Track executive priorities and ongoing projects- Conduct research and prepare concise reports or summariesly- Maintain organized digital files and documentation- Handle sensitive information with professionalism and discretionWhat We’re Looking For- 3+ years of Executive Assistant or senior administrative experience- Experience directly supporting senior executives- Strong calendar management across multiple time zones- Excellent written and spoken English- Strong proficiency with Google Workspace and Microsoft Office- Exceptional organization, prioritization, and attention to detail- Strong follow-through and ability to work independently- Professional handling of confidential information- Flexibility to support U.S. client business hoursNice to Have- Startup, agency, consulting, or high-growth company experience- Experience supporting multiple executives- Familiarity with Slack, Zoom, Notion, Asana, or similar tools- Operations or project coordination experienceWhat Success Looks Like- Executive calendars remain accurate and optimized- Scheduling conflicts and administrative delays are minimized- Important emails and follow-ups never get missed- Meetings are properly prepared and action items are completed- Travel runs smoothly, including last-minute changes- Leadership can confidently rely on your organization and executionWhy This Role Stands Out- Direct exposure to senior leadership and decision-makers- High ownership and visibility- Opportunity to develop executive operations experience- Fully remote environment- Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff rolesInterview Process- Initial Screening- Spark Hire Intro Video- Recruiter Interview- Practical Executive Support / Scheduling Task- Client Interview- Offer & Onboarding#J-18808-Ljbffr

📌 Executive Assistant (General Pico)
🏢 Pavago
📍 General Pico