Rockstar is hiring an AI-Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full-time remote basis.
This is a new role at Rockstar.
It's built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.In this role, you'll own the owner's calendar, inbox, tasks, and daily follow-through, working in a Claude AI environment built specifically for that practice.
Claude drafts.
You review, decide, and send.
The practice owner never touches the technology.
You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.KEY RESPONSIBILITIESCalendar & SchedulingManage the owner's calendar with consistent color coding, time blocking, and protected focus timeConfirm every meeting's time, attendees, link, and purpose at least 24 hours in advanceUse Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go outCoordinate personal appointments and travel where the placement includes itInbox & CommunicationTriage the inbox daily: handle routine items, draft what needs the owner's voice, and elevate what needs their decisionDraft outbound email through Claude in the practice's brand voice and review every draft before sendingFollow a defined escalation matrix with set response windows for urgent, same-day, and routine itemsAcknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutesTasks, Projects, Meetings & ReportingKeep one task tracker current every day, covering every commitment, owner, and deadlineCoordinate projects across the owner, staff, and vendors,



breaking them into clear steps and tracking milestones through to completionBuild meeting agendas in Claude from what's open on the trackerCreate presentations and slide decks for the owner's meetings, trainings, and partner conversationsTurn meeting notetaker transcripts into same-day recaps with action items assigned to the right peopleDeliver a Daily Summary and Weekly Summary so the owner never has to ask what happenedPull reports from the practice's CRM, EMR, or spreadsheets and spot-check the numbers before they go anywherePractice Coordination & Administrative SupportFollow up with patients and clients after interactions and close the loopcontrol gaps.Excellent verbal and written communication skills, including the ability to present complex findings and recommendations to senior stakeholders (VP/ED/MD level).
Strong influencing and negotiation skills; able to build partnerships across Operations, Technology, Audit, and Compliance.Advanced analytical, problem-solving, and process re-engineering skills, with meticulous attention to detail.Effective time management and prioritization skills; able to deliver results in a dynamic, deadline-driven environment.Proactive/self-starter with a commitment to delivering value-added support to business partners.CulturalBe a leader who actively fosters a culture where risk awareness and control excellence are embedded in every aspect of our operations, empowering teams to anticipate challenges, take ownership, and continuously improve our risk management practices.Builds relationships and trust through honesty, accountability, and a high standard of execution.Is naturally empathetic and enjoys creating a memorable experience for others.Embraces feedback and is committed to continuous development.If you're interested in working in an environment where you can aspire to be the best, execute superbly, and be part of a great team and winning culture, then explore this opportunity at J.P. Morgan.
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