**General Policy Analyst** **Division: Weir Minerals** **Location:** **Perú/México****Work Arrangement: remote****What we do at Weir**We are a global leader in mining technology for a sustainable future.
We help our customers extract the resources the world needs more efficiently and more sustainably.
Our planet's future depends on the transition to renewable energy, and that transition can only happen with the metals and minerals our customers deliver.
So, we work side by side with mines across the globe to move less rock, use less energy, use water wisely, and create less waste.
Together, we drive the shift to smart, efficient, and more sustainable it.
In this role, you'll own the owner's calendar, inbox, tasks, and daily follow-through, working in a Claude AI environment built specifically for that practice.
Claude drafts.
You review, decide, and send.
The practice owner never touches the technology.
You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.
Key Responsibilities
Calendar & Scheduling
Manage the owner's calendar with consistent color coding, time blocking, and protected focus time
Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance
Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out
Coordinate personal appointments and travel where the placement includes it
Inbox & Communication
Triage the inbox daily: handle routine items, draft what needs the owner's voice, and elevate what needs their decision
Draft outbound email through Claude in the practice's brand voice and review every draft before sending
Follow a defined escalation matrix with set response windows for urgent, same-day, and routine items
Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes
Tasks, Projects, Meetings & Reporting
Keep one task tracker current every day,



covering every commitment, owner, and deadline
Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion
Build meeting agendas in Claude from what's open on the tracker
Create presentations and slide decks for the owner's meetings, trainings, and partner conversations
Turn meeting notetaker transcripts into same-day recaps with action items assigned to the right people
Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened
Pull reports from the practice's CRM, EMR, or spreadsheets and spot‐check the numbers before they go anywhere
Practice Coordination & Administrative Support
Follow up with patients and clients after interactions and close the loop
Support referrals, waitlists, and scheduling‐related workflows
Handle invoices, PTO tracking, vendor coordination, and compliance reminders
Write and maintain SOPs for recurring work
For practices that include it, monitor social platforms and Google and Yelp reviews, and draft responses for the owner's approval
Claude Environment
Keep the practice's brand voice file current as the practice changes
Bring real drafts to weekly coaching calls and refine the environment based on what's working
Maintain strict HIPAA compliance and patient confidentiality at all times.
Claude never contacts a patient or staff member without your review
This is a remote position.
Requirements
Required
Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting a business owner or leader




Hands‐on experience using AI tools for real work
Strong project coordination and task management skills, with a track record of moving work from assigned to done
Excellent time management and the ability to prioritize competing deadlines without dropping anything
Strong presentation skills, including building clear, polished slide decks
Excellent written English.
You'll review and send communication in a business owner's voice every day
Strong judgment about what to handle on your own and what to elevate
Comfort working in Google Workspace or Microsoft 365
Ability to work independently and keep steady communication with the practice owner
Willingness to complete Rockstar's confidentiality and compliance training before your start date
Reliable home office setup with a stable internet connection suitable for HIPAA‐compliant remote work
Preferred
Experience with ChatGPT and Claude
Experience in the healthcare industry, especially outpatient practices such as physical therapy, occupational therapy, or speech therapy
Experience with Canva
Familiarity with HIPAA and handling patient information
Familia to create a better future for the world.
We do this by combining our deep customer insights, world-class engineering, materials science expertise, and intelligent automation to deliver innovative end-to-end solutions incorporating our signature technologies.We believe your voice matters and your ideas make a difference.
We're working hard to nurture a diverse culture where our people feel like they belong and can do the best work of their lives.
You can help shape our unique culture through our inclusion networks and safety initiatives.
**Benefits**· Competitive pay· Career development and learning support· Access to global inclusion networks· Regional and team-specific benefits· Sharebuilder scheme· Wellness support for you and your family· Collaboration with global teams· Study support #Minerals #LI-remote #LI-LR1
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📌 Global Policy Analyst (Neuquén)
🏢 The Weir Group
📍 Neuquén