Rockstar is hiring an AI‐Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full-time remote basis.
This is a new role at Rockstar.
It's built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.
In this role, you'll own the owner's calendar, inbox, tasks, and daily follow-through, working in a Claude AI environment built specifically for that practice.
Claude drafts.
You review, decide, and send.
The practice owner never touches the technology.
You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.
KEY RESPONSIBILITIES
Calendar & Scheduling
Manage the owner's calendar with consistent color coding, time blocking, and protected focus time
Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance
Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out
Coordinate personal appointments and travel where the placement includes it
Inbox & Communication
Triage the inbox daily: handle routine items, draft what needs the owner's voice,



and elevate what needs their decision
Draft outbound email through Claude in the practice's brand voice and review every draft before sending
Follow a defined escalation matrix with set response windows for urgent, same‐day, and routine items
Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes
Tasks, Projects, Meetings & Reporting
Keep one task tracker current every day, covering every commitment, owner, and deadline
Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion
Build meeting agendas in Claude from what's open on the tracker
Create presentations and slide decks for the owner's meetings, trainings, and partner conversations
Turn meeting notetaker transcripts into same‐day recaps with action items assigned to the right people
Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened
Pull reports from the practice's CRM, EMR, or spreadlaborating with creators and giving clear creative directionYou want to grow in a role where your thinking directly drives results
Deadline to apply: December 24th, ****
Hoy
Te ofrecemos
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