This is a remote position located in Latin America.
It will be a long-term contract.
Resumes must be submitted in English.
Any resumes submitted in other languages will not be considered.
Role Overview
We are seeking a proactive Trade Sales & Enablement Manager based in LATAM to drive the day-to-day execution behind Havenly's fast-growing trade business.
You will turn trade strategy and analysis into shipped work, put a prioritized book in front of our inside and outside sales reps, and push them to work it.
You will partner closely with U.S.-based sales, marketing, CX, supply chain, and RevOps through both real-time collaboration and strong async execution.
This is a build-and-automate role as much as a sales role.
Leadership sets the strategy, targets, and definitions.
You own the execution and the feedback loop, leaning on tvery week Ownership: you never send a draft you haven't read.
Claude makes you faster.
You make it correct
Benefits
Competitive salary based on experience Structured Claude training, including connectors, reporting, meeting summaries, and agenda building Weekly one-on-one coaching with Rockstar's role lead A private community of EAs in this role to share what's working and solve problems together Access to Rockstar's playbooks and VA Academy for long-term career growth Stable, full-time remote work with U.S.-based healthcare practices
Rockstar is hiring an AI-Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full-time remote basis.
This is a new role at Rockstar.
It's built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.
In this role, you'll own the owner's calendar, inbox, tasks, and daily follow-through, working in a Claude AI environment built specifically for that practice.
Claude drafts.
You review, decide, and send.
The practice owner never touches the technology.
You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.




KEY RESPONSIBILITIES
Calendar & Scheduling
Manage the owner's calendar with consistent color coding, time blocking, and protected focus time Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out Coordinate personal appointments and travel where the placement includes it
This is a remote position.
Inbox & Communication
Triage the inbox daily: handle routine items, draft what needs the owner's voice, and elevate what needs their decision Draft outbound email through Claude in the practice's brand voice and review every draft before sending Follow a defined escalation matrix with set response windows for urgent, same-day, and routine items Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes
Tasks, Projects, Meetings & Reporting
Keep one task tracker current every day, covering every commitment, owner, and deadline Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion Build meeting agendas in Claude from what's open on the tracker Create presentations and slide decks for the owner's meetings, trainings, and partner conversations Turn meeting notetaker transcripts into same-day recaps with action items assigned to the right people Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened Pull reports from the practice's CRM, EMR, or spreadsheets and spot-check the numbers before they go anywhere
Practice Coordination & Administrative Support




Follow up with patients and clients after interactions and close the loop Support referrals, waitlists, and scheduling-related workflows Handle invoices, PTO tracking, vendor coordination, and compliance reminders Write and maintain SOPs for recurring work For practices that include it, monitor social platforms and Google and Yelp reviews, and draft responses for the owner's approval
Claude Environment
Keep the practice's brand voice file current as the practice changes Bring real drafts to weekly coaching calls and refine the environment based on what's working Maintain strict HIPAA compliance and patient confidentiality at all times.
Claude never contacts a patient or staff member without your review
Requirements
Required
Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting a business owner or leader Hands-on experience using AI tools for real work Strong project coordination and task management skills, with a track record of moving work from assigned to done Excellent time management and the ability to prioritize competing deadlines without dropping anything Snd St.Frank.
Our family of brands is growing and we're looking for amazing people to join us on this journey!
Havenly is not just the #1 residential interior design service in America - we're architecting the future of how millions design their homes.
With our proprietary 3D visualization technology, our worldwide network of designers empowered with AI tools, and our revolutionary customer-facing AI design assistant, we're at the inflection point of a massive market transformation.
This isn't just another operations role, it's the opportunity to build the category-defining business at the intersection of AI, design, and commerce.
Our Core Values
Exhibit Gumption: meet every challenge with spirit and energy; believe the impossible is possible.
Overperform: work hard, move fast, be scrappy.
Stay Playful: no jerks, no whiners; have fun and keep perspective.
Act Like an Owner: be accountable, speak up, act in Havenly's best interest.
#J-*****-Ljbffr

📌 Trade Sales & Enablement Manager (Latam - Remote) (Santa Fe)
🏢 Havenly
📍 Santa Fe