Rockstar is hiring an AI-Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full-time remote basis.
This is a new role at Rockstar.
It's built for an experienced executive assistant who wants to run Au know what to handle, what to draft, and what to escape, and you don't escape out of caution Follow-through: if it's not written down and tracked, it isn't handled.
You close every loop Discretion: you handle the owner's information and patients' information with care, and only share it with the people who need it Curiosity: you want to get better at running AI, and you bring real drafts and real questions to coaching every week Ownership: you never send a draft you haven't read.
Claude makes you faster.
You make it correct
Benefits
Competitive salary based on experience Structured Claude training, including connectors, reporting, meeting summaries, and agenda building Weekly one-on-one coaching with Rockstar's role lead A private community of EAs in this role to share what's working and solve problems together Access to Rockstar's playbooks and VA Academy for long-term career growth Stable, full-time remote work with U.S.-based healthcare practices
Rockstar is hiring an AI-Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full-time remote basis.
This is a new role at Rockstar.
It's built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.
In this role, you'll own the owner's calendar, inbox, tasks, and daily follow-through, working in a Claude AI environment built specifically for that practice.
Claude drafts.
You review, decide, and send.
The practice owner never touches the technology.
You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.
KEY RESPONSIBILITIES




Calendar & Scheduling
Manage the owner's calendar with consistent color coding, time blocking, and protected focus time Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out Coordinate personal appointments and travel where the placement includes it
This is a remote position.
Inbox & Communication
Triage the inbox daily: handle routine items, draft what needs the owner's voice, and elevate what needs their decision Draft outbound email through Claude in the practice's brand voice and review every draft before sending Follow a defined escalation matrix with set response windows for urgent, same-day, and routine items Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes
Tasks, Projects, Meetings & Reporting
Keep one task tracker current every day, covering every commitment, owner, and deadline Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion Build meeting agendas in Claude from what's open on the tracker Create presentations and slide decks for the owner's meetings, trainings, and partner conversations Turn meeting notetaker transcripts into same-day recaps with action items assigned to the right people Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened Pull reports from the practice's CRM, EMR,



or spreadsheets and spot-check the numbers before they go anywhere
Practice Coordination & Administrative Support
Follow up with patients and clients after interactions and close the loop Support referrals, waitlists, and scheduling-related workflows Handle invoices, PTO tracking, vendor coordination, and compliance reminders Write and maintain SOPs for recurring work For practices that include it, monitor social platforms and Google and Yelp reviews, and draft responses for the owner's approval
Claude Environment
Keep the practice's brand voice file current as the practice changes Bring real drafts to weekly coaching calls and refine the environment based on what's working Maintain strict HIPAA compliance and patient confidentiality at all times.
Claude never contacts a patient or staff member without EMR platforms such as Prompt, WebPT, or Raintree, or CRMs such as HubSpot or ZohoExperience with project management tools such as Asana or Monday.comWHAT WE LOOK FORJudgment: you know what to handle, what to draft, and what to escalFollow-through: if it's not written down and tracked, it isn't handled.
You close every loop Discretion: you handle the owner's information and patients' information with care, and only share it with the people who need it Curiosity: you want to get better at running AI, and you bring real drafts and real questions to coaching every week Ownership: you never send a draft you haven't read.
Claude makes you faster.
You make it correctBenefitsCompetitive salary based on experienceStructured Claude training, including connectors, reporting, meeting summaries, and agenda buildingWeekly one-on-one coaching with Rockstar's role leadA private community of EAs in this role to share what's working and solve problems togetherAccess to Rockstar's playbooks and VA Academy for long-term career growthStable, full-time remote work with U.S.-based healthcare practices
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📌 Strategic Executive Assistant To Ceo (Córdoba)
🏢 Uptalent.io
📍 Córdoba