The Accounts Payable Coordinator owns the day-to-day process for paying interpreters, translators, and other vendors accurately, on time, and according to approved terms. This role maintains reliable financial records, resolves discrepancies, and gives the Director of Finance and Accounting clear visibility into upcoming payments. We expect initiative, careful judgment, and consistent follow-through so routine accounts payable work moves forward with minimal supervision.

Working Hours: Monday to Friday, 8:00 a.m. to 5:00 p.m. Pacific Time.

Strong English communication skills are required.

Responsibilities:

- Invoice Review and Processing:
- Receive, review, and enter vendor invoices in QuickBooks Online, maintaining accurate dates, due dates, amounts, expense coding, and supporting records.
- Match charges to approved vendor rates, assignment or project records, completed services, and applicable approvals. Verify hours, fees, reimbursements, and adjustments.
- Identify duplicate invoices, incorrect charges, and missing information. Work with vendors and internal teams to resolve discrepancies before payment.

- Payment Coordination:

- Prepare payment schedules and batches according to approved terms, established payment cycles, and the Director's cash-planning guidance.
- Obtain required approvals, process authorized payments through approved systems, and retain payment confirmations and a clear approval record.
- Track overdue, failed, rejected, or returned payments. Follow each issue through resolution and communicate updates before avoidable delays affect vendors.

- Vendor Records and Communication:





- Maintain accurate vendor profiles, payment terms, contact information, and required onboarding and tax documentation. Coordinate missing items with the responsible team.
- Verify new or changed banking instructions through the approved verification process before use. Protect vendor banking details and confidential company information.
- Respond professionally to payment questions. Work with interpreting and translation teams to clarify service details, resolve disputes, and keep vendors informed.

- Reconciliation and Close Support:

- Reconcile vendor statements, invoices, payments, credits, and outstanding balances. Investigate differences and record approved corrections accurately.
- Complete assigned accounts payable reconciliations and help reconcile the accounts payable balance to the general ledger. Escalate unexplained differences.
- Support month-end close by organizing records and identifying completed services with missing invoices or unrecorded costs for the accounting team's review.

- Reporting and Process Improvement:

- Maintain current accounts payable aging and upcoming-payment reports. Highlight overdue balances, unresolved discrepancies, and expected cash outflows for the Director.
- Keep procedures, payment calendars,



and open-item records current so an authorized backup can understand payment status and required next steps.
- Identify recurring errors, manual work, and avoidable delays. Recommend practical improvements and collaborate with Finance and Systems on approved automation.
- Support Accounting team with 13-week cash flow projection and yearly budget.

Requirements:

- Relevant accounts payable, bookkeeping, or accounting experience, including invoice processing, payment coordination, and reconciliations.
- Working knowledge of accounting fundamentals, expense coding, vendor records, and the relationship between accounts payable and the general ledger.
- Hands-on experience with QuickBooks Online and proficiency in Excel or comparable spreadsheet tools for reviewing data, identifying differences, and tracking open items.
- Must successfully pass a skills assessment demonstrating proficiency in Microsoft Excel or a comparable spreadsheet application.
- Strong organization, accuracy, and the ability to meet recurring deadlines while managing competing priorities.
- Clear written and verbal communication, with the confidence to question inconsistencies, request missing information, and escalate concerns promptly.
- Demonstrated ownership, discretion with confidential information, and the ability to complete routine responsibilities with limited supervision.
- Experience with Tipalti or a comparable payment platform, international vendor payments, or a service business with a large vendor network is preferred.

📌 Accounts Payable Coordinator (Argentina)
🏢 Tbo
📍 Argentina