Crystalia Glass LLC is a leading provider of premium glass products, trusted by renowned clients such as SpaceX, Nike, Starbucks, Bank of America, Yves Saint Laurent, and many others.
Founded in **** in New York, the company now operates across the United States, delivering high-quality glass solutions for both residential and commercial projects.
We are looking for a Business Assistant to the CEO with Russian (C1+) and English (C1+).
Employment Type
Full-time 8.30 am - 5 pm, NY (EST zone)
Remote work
B2B contract (sole proprietorship status or corporate entity)
Executive Support & Coordination
Manage the CEO's daily, weekly, and monthly schedules; organize meetings, calls, and business trips
Prioritize tasks, manage deadlines, and ensure the CEO's time is used efficiently
Anticipate the CEO's needs and prepare relevant information, materials, or reports in advance
Filter and organize incoming communication; draft correspondence and reports in English and Russian
Maintain confidentiality and professionalism in all aspects of the role
Business & Administrative Support
Prepare presentations, summaries, and analytical reports for decision-making
Coordinate internal and external communications on behalf of the CEO
Support ongoing company projects: monitor progress, collect data, prepare updates
Manage interactions with suppliers, contractors, and partners
Keep records, documentation, and administrative files in order
Open and renew business licenses as required
Coordinate with insurance brokers to ensure proper endorsements, riders,



and coverage extensions
Issue and track Certificates of Insurance (COIs) per contract and insurance requirements
Prepare and submit applications for Contractor's Licences in states where the company plans to operate
Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet
Travel & Event Management
Plan and organize business trips, including flights, accommodation, logistics, and itineraries
Coordinate participation in business meetings, exhibitions, and conferences
Handle visa processes and other documentation related to international travel
Internal Communication & Company Coordination
Communicate with the CEO's direct reports and partners on his behalf
Follow up on meeting outcomes and ensure tasks are completed on time
Support the CEO in maintaining clear and positive communication across departments
Strategic & Advisory Support
Conduct market, business, and competitor research when required
Track and summarize company performance data and KPIs for the CEO
Act as an advisor and communication bridge between the CEO and key stakeholders
Help identify process improvements and opportunities for efficiency




Personal & Lifestyle Support (limited scope)
Support personal planning and balance between work and private matters when necessary
Handle selected personal arrangements or errands on behalf of the CEO in a professional manner
Requirements
Higher education in Law/International business/International relations or similar
Minimum 2 years of experience as a Business Assistant, Executive Assistant, or similar role in a dynamic business environment
Strong understanding of business operations, corporate communication, and project coordination
Fluent English (C1 level +) and Russian (written and spoken)
Experience working for a US company with operations in the USA (will be a big plus)
Excellent time management, prioritization, and organizational skills
Ability to make decisions independently and maintain confidentiality
Professional demeanor and strong interpersonal communication skills
Proficient with office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants and others)
Basic understanding of finance, budgeting, and reporting is a plus
Personal Qualities
High energy, strong motivation, and proactive attitude
Attention to detail and ability to anticipate needs before they arise
Strategic and analytical mindset with a focus on solutions
Flexibility, adaptability, and a calm approach under pressure
Ethical, loyal, and committed to maintaining confidentiality and professionalism
#J-*****-Ljbffr

📌 Business Assistant To Ceo (Buenos Aires)
🏢 Crystalia Glass
📍 Buenos Aires