Virtual Latinos is looking for a Full-Time Administrative Assistant to support one of our growing international clients in the beauty and cosmetics industry. This company is an established UK-based B2B wholesaler specializing in cruelty-free makeup and beauty products. With a strong presence across North and South America, the company collaborates with major retailers such as Sephora and Revolve, providing beauty products to retailers, professional makeup artists, and distributors. Compensation & Details Hourly Rate: $8.50
- $11.50 ? This is a full-time, hourly position paid biweekly through Virtual Latinos. Schedule: Monday to Friday, 9:00 am
- 5:00 pm EST with a 1-hour lunch break Hours per Week: 35 Job Summary The client is seeking an Administrative Assistant to support the day-to-day operations of its retail and distribution business across the Americas. The VA will work closely with the commercial team to manage partner documentation, collect and organize large amounts of sales data, prepare reports and presentations, coordinate product information and marketing assets, and ensure that multiple projects and deadlines stay on track. This role requires someone highly organized, data-driven, detail-oriented, and comfortable managing multiple priorities while communicating professionally with retail and distribution partners primarily through email. ?

Key Responsibilities
• Manage paperwork, forms, and administrative documentation for new and existing retail and distribution partners.
• Collect, organize, and maintain large amounts of sales and partner data for weekly and monthly reporting.
• Analyze and present data using advanced Excel functions, including pivot tables, charts, and other reporting tools.
• Prepare professional PowerPoint presentations that turn partner and sales data into clear, organized reports for the commercial team.




• Maintain accurate product and retail partner information, including product forms, product pages, and master databases, while meeting strict deadlines.
• Coordinate with retail and distribution partners primarily by email to request sales information, product details, photos, videos, and other digital assets, and ensure they are delivered to the appropriate internal teams.
• Support multiple commercial, creative, visual merchandising, and market projects across the Americas while tracking priorities, deadlines, and outstanding items. Soft Skills / Personality Fit:
• Female candidate
• 3 to 4 years of extensive experience managing large amounts of data and transforming it into clear, organized reports and presentations.
• Advanced Excel skills, including pivot tables, charts, data organization, and analysis.
• Advanced Microsoft Office skills, particularly Excel and PowerPoint; proficiency with Outlook and Word.
• Excellent organizational and project coordination skills, with the ability to manage multiple clients, priorities, and deadlines simultaneously.
• Exceptional attention to detail, sense of urgency, follow-through, and ability to work efficiently under pressure.
• Excellent written and verbal communication skills, with strong relationship-building abilities and confidence communicating with partners primarily through email.
• Native-level Spanish and highly proficient English, both written and spoken.
• Proactive, reliable, adaptable, and collaborative, with a positive attitude and strong team-oriented mindset.
• A college degree or specific academic background is not required; extensive hands-on experience with data management, Excel, and reporting is more important. Systems & Tools:
• Microsoft 365 (Outlook, Word, Excel, PowerPoint)
• Teams and Outlook
- Internal team communication Languages: English, Spanish

📌 Administrative Assistant (Argentina)
🏢 Virtual Latinos
📍 Argentina