We are seeking a highly organized and bilingual
Administrative Assistant
to support a growing U.S.-based company specializing in legal and medical visualization services.
This position serves as a key point of contact between law firm clients and internal teams, ensuring seamless communication, project coordination, and client support.
What You'll Do
Manage intake for new animation and medical rendering requests from law firms.
Collect and organize case information, medical records, and supporting documentation.
Follow up with attorneys and legal staff regarding project status, missing documents, and open requests.
Re-engage existing law firm clients, provide updates, and help strengthen client relationships.
Maintain accurate client, project, and case records within the CRM system.
Support the Operations Director with scheduling, deadline tracking, and day-to-day administrative coordination.
Assist the Sales team with client outreach, follow-ups, and lead management activities.
Handle general administrative duties including email management, data entry, record keeping, and document organization.




Ensure confidentiality and compliance when handling sensitive client and patient information.
Qualifications
Required
1-3 years of Administrative Assistant experience within aa USA firm:
Previous experience supporting a Personal Injury (PI) law firm.
Fluent English (C1) and Spanish (written and spoken).
Strong verbal and written communication skills.
Experience communicating with attorneys, legal staff, clients, or healthcare professionals.
Experience using CRM or case management software.
Strong organizational skills and exceptional attention to detail.
Ability to multitask and manage competing priorities effectively.
Proficiency with Microsoft Office Suite and/or Google Workspace.
Preferred
Familiarity with medical terminology, medical records, and healthcare documentation.
Experience supporting sales, client success, or business development functions.
Experience with CRM platforms such as Salesforce, HubSpot, Zoho, or similar systems.
#J-*****-Ljbffr

📌 Legal Administrative Assistant (Mendoza)
🏢 Solvo Global Careers
📍 Mendoza