We are seeking a highly organized and bilingual

Administrative Assistant to support a growing U.S.-based company specializing in legal and medical visualization services. This position serves as a key point of contact between law firm clients and internal teams, ensuring seamless communication, project coordination, and client support.

What You'll Do

- Manage intake for new animation and medical rendering requests from law firms.

- Collect and organize case information, medical records, and supporting documentation.

- Follow up with attorneys and legal staff regarding project status, missing documents, and open requests.

- Re-engage existing law firm clients, provide updates, and help strengthen client relationships.

- Maintain accurate client, project, and case records within the CRM system.

- Support the Operations Director with scheduling, deadline tracking, and day-to-day administrative coordination.

- Assist the Sales team with client outreach, follow-ups, and lead management activities.

- Handle general administrative duties including email management, data entry, record keeping, and document organization.





- Ensure confidentiality and compliance when handling sensitive client and patient information.

Qualifications

Required

- 1-3 years of Administrative Assistant experience within:

- Personal Injury Law Firms

- Law Offices

- Medical Practices

- Doctors' Offices

- Healthcare Facilities

- Fluent English (C1) and Spanish (written and spoken).

- Strong verbal and written communication skills.

- Experience communicating with attorneys, legal staff, clients, or healthcare professionals.

- Experience using CRM or case management software.

- Strong organizational skills and exceptional attention to detail.

- Ability to multitask and manage competing priorities effectively.

- Proficiency with Microsoft Office Suite and/or Google Workspace.

Preferred

- Previous experience supporting a Personal Injury (PI) law firm.

- Familiarity with medical terminology, medical records, and healthcare documentation.

- Experience supporting sales, client success, or business development functions.

- Experience with CRM platforms such as Salesforce, HubSpot, Zoho, or similar systems.

📌 Legal Administrative Assistant (Mendoza)
🏢 Solvo Global Careers
📍 Mendoza