We're looking for a sharp, high-agency Chief of Staff (Executive Assistant) to own recruiting, offshore staff training, and operational support for a fast-growing AI healthcare startup.
This is a generalist leadership role built for someone who is genuinely all-around capable — someone who picks up new systems fast, runs independently, and delivers outcomes without needing a playbook handed to them.You will spend a significant portion of your time recruiting and training offshore staff, but this role extends beyond that.
You will also support navigation, operations, and other projects as they arise.
What we are looking for is not a specialist — it is someone smart and versatile enough to move between functions without losing quality or momentum.
If you are self-directed, highly organized, and thrive in an environment where your scope evolves alongside the business, this role is a strong fit.Why You'll Want to JoinYou will be paid in USD (bi-monthly: every 15th and 30th)Paid Time Off in accordance with company policyObservance of Holidays per company guidelines100% remote setup so you can work wherever you're most productiveThis role requires availability during US business hoursDirect ownership over recruiting, offshore training, and operational support inside a growing healthtech startupHigh-agency,



high-variety role with clear targets and the autonomy to hit them your wayWhat You'll Work OnRecruiting and Pipeline ManagementSource and move candidates through the funnel across multiple job boards with hundreds of applications weeklyReview inbound applications same-day or next-day across all active platformsScreen candidates and move qualified applicants forward without waiting for directionHit consistent hiring targets and keep the pipeline clean, current, and moving at all timesRefine, publish, and iterate job descriptions based on performance data and team feedbackOffshore Staff Training and OnboardingTrain newly hired offshore staff on tools, systems, workflows, and expectationsDevelop and improve training materials and onboarding documentation over timeEnsure new hires are fully set up and productive before and from day oneFlag setup gaps or blockers early so nothing falls through during onboardingBuild and maintain a repeatable onboarding process that scales as the team growsInterview Scheduling and CoordinationSchedule all interview rounds with enough lead time to ensure a smooth candidate experienceSend calendar invites at least 24 hours in advance across all interview stagesCoordinate availability between candidates and interviewers without creating frictionOperations and Navigation SupportSupport operational projects and initiatives as assigned across the businessAssist with navigation, process management,



and internal coordination as neededIdentify and flag operational gaps or inefficiencies and propose solutions proactivelyTake on ad hoc projects and new responsibilities as the business evolvesWhat You Bring8 or more years of experience across executive assistant, chief of staff, head of recruitment, or high-ownership generalist roles — this is a hard requirementDemonstrated career stability with a minimum of 2 years tenure at each employer — candidates with frequent job changes of less than 2 years per role will not be consideredExceptional written and spoken English fluency at a professional or near-native level — this is required for a training and communication-heavy roleProven ability to manage multiple complex workflows simultaneously with minimal oversightComfortable training and supporting team members at varying levels of experience and technical abilityStrong organizational systems and a track record of following through without being remindedOwnership mindset — you surface problems with a proposed solution, not just a flagGenuinely versatile and adaptable with the ability to shift between recruiting, training, and operational work without losing qualityNice to HavePrior exposure to recruiting, HR coordination, or candidate managementExperience training or onboarding offshore or remote team membersExperience in healthcare, healthtech, or a regulated industryInterest in or comfort with AI tools that could automate parts of the workflowBackground in operations, project coordination, or chief of staff functions
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📌 Head Of Recruitment (Healthcare) (Quilmes)
🏢 Overseas
📍 Quilmes