We are seeking a highly organized and bilingual Administrative Assistant to support a growing U.S.-based company specializing in legal and medical visualization services. This position serves as a key point of contact between law firm clients and internal teams, ensuring seamless communication, project coordination, and client support.

What You'll Do
• Manage intake for new animation and medical rendering requests from law firms.
• Collect and organize case information, medical records, and supporting documentation.
• Follow up with attorneys and legal staff regarding project status, missing documents, and open requests.
• Re-engage existing law firm clients, provide updates, and help strengthen client relationships.
• Maintain accurate client, project, and case records within the CRM system.
• Support the Operations Director with scheduling, deadline tracking, and day-to-day administrative coordination.
• Assist the Sales team with client outreach, follow-ups, and lead management activities.
• Handle general administrative duties including email management, data entry, record keeping,



and document organization.
• Ensure confidentiality and compliance when handling sensitive client and patient information.

Qualifications
Required
• 1-3 years of Administrative Assistant experience within aa USA firm:
• Previous experience supporting a Personal Injury (PI) law firm.
• Fluent English (C1) and Spanish (written and spoken).
• Strong verbal and written communication skills.
• Experience communicating with attorneys, legal staff, clients, or healthcare professionals.
• Experience using CRM or case management software.
• Strong organizational skills and exceptional attention to detail.
• Ability to multitask and manage competing priorities effectively.
• Proficiency with Microsoft Office Suite and/or Google Workspace.

Preferred
• Familiarity with medical terminology, medical records, and healthcare documentation.
• Experience supporting sales, client success, or business

📌 Legal Administrative Assistant (Mendoza)
🏢 Solvo Global Careers
📍 Mendoza