We are seeking a committed and detail-oriented Executive Assistant to provide high-level support to our executive team while ensuring excellent client service and smooth daily operations. This role requires someone who demonstrates persistence in their work, strong commitment to the company, and dedication to client satisfaction. Beyond assisting the executive team, we are looking for a professional who values building long-term client relationships and contributing to a positive client experience.
Main Responsibilities
Email & Communication Management
• Review and respond to emails daily, prioritizing VIP clients.
• Share updates (e.g., tax returns/status) via Canopy or SharePoint.
• Acknowledge receipt with standard responses and coordinate with relevant departments.
• Set up meetings and escalate urgent matters to the Partner.
• Organize and save incoming documents, updating tasks in Canopy.
Meeting Scheduling & Preparation
• Schedule meetings with reminders sent 2 days in advance.
• Coordinate with tax/accounting for updates and prepare necessary information.
o For new clients:
send organizer link, share collected info, and draft quotes.
o For existing clients: review the status of tax, accounting, and billing.
Post-Meeting Follow-Up
• Share meeting summaries and request pending documents from clients.
• Save meeting materials in the client folder and notify relevant teams.
• Escalate service requests to the sales team and ensure timely follow-ups.
Prospect & Client Follow-Up
• Request quotes from the sales team and follow up on progress.
• Ensure quotes are sent and remind prospects to sign them if delayed.
• Support the onboarding process: coordinate with department heads and introduce clients to teams via email.
• Follow up on pending information from clients or internal requests, sending reminders when necessary.
Internal Coordination & Calendar Management
• Support the Partner in coordinating with Tax, Accounting, and Payroll teams.
• Maintain organiz
📌 Executive Assistant (Buenos Aires)
🏢 Jambrina
📍 Buenos Aires
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