The Bid Coordinator oversees the intake, organization, tracking, and submission of bid opportunities across AR&B;’s HVAC, plumbing, and fire protection businesses.
Serving as the central point of coordination between customers, general contractors, estimators, engineering, project management, and company leadership, this role ensures bid requests are evaluated promptly, assigned appropriately, documented accurately, and submitted on time.
The Bid Coordinator does not independently estimate or price projects. The role provides the structure, communication, and accountability that allow AR&B;’s estimating teams to operate effectively and maintain visibility into the company’s bidding pipeline.
Key Responsibilities
Manage AR&B;’s central bid-request inbox and applicable construction bidding platforms.
Receive, acknowledge, review, and log invitations to bid from general contractors, owners, developers, and other project partners.
Identify essential project information, including trade scope, location, bid date, submission requirements, site walks, schedules, and required forms.




Route opportunities to the appropriate HVAC, plumbing, or fire protection estimator and coordinate timely bid/no-bid decisions.
Maintain an accurate bid calendar and pipeline showing responsible parties, deadlines, internal reviews, addenda, submissions, awards, and losses.
Organize and distribute drawings, specifications, addenda, bid forms, schedules, and related correspondence.
Identify missing information, conflicting instructions, incomplete documents, or deadline risks and escalate issues promptly.
Coordinate pre-bid meetings, site walks, internal scope reviews, and final proposal reviews.
Communicate with customers and general contractors regarding bid acknowledgments, deadlines, portal access, submission instructions, and administrative questions.
At the estimator’s direction, distribute pricing requests to vendors and subcontractors and track outstanding responses.
Assist with the preparat

📌 Bid Coordinator (San Francisco)
🏢 Arbmechanical
📍 San Francisco