Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.

This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting .

You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.

What You’ll Own Tenant & Leasing Coordination

- Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
- Process leases, renewals, applications, and tenant onboarding documentation
- Send rent, renewal, and compliance reminders
- Maintain accurate tenant files and signed documentation
- Support property listings across Zillow, Apartments.com, MLS, and similar platforms

Property Management Systems

- Maintain accurate records in Yardi, App Folio, Buildium, or similar platforms
- Track rent collections, delinquencies, occupancy, vacancies, and late fees
- Maintain rent rolls, occupancy trackers, and operational reports
- Keep tenant and property records accurate and up to date

Maintenance & Vendor Coordination

- Create and assign maintenance work orders
- Coordinate scheduling between tenants and vendors
- Track maintenance requests through completion
- Follow up proactively on outstanding issues
- Verify vendor invoices against completed work





Owner Reporting & Operations

- Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
- Provide visibility into rent collections, leasing activity, and open maintenance issues
- Ensure reporting is accurate and delivered on time

Documentation & Compliance

- Maintain organized, audit-ready property documentation
- Support compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations
- Ensure applications, inspections, agreements, and tenant records are properly maintained

Requirements

- 2+ years of experience in property management, leasing coordination, real estate operations, or property administration
- Hands-on experience with Yardi, App Folio, Buildium, or similar property management software
- Experience with leasing documentation and tenant communication
- Understanding of rent collection and maintenance workflows
- Strong Microsoft Office and Google Workspace skills
- Excellent written and verbal English communication
- Strong organization, attention to detail, and follow-through
- Comfortable working remotely during U.S. business hours

Nice to Have

- Experience supporting portfolios of 100+ units
- Residential,



commercial, or mixed-use property experience
- Multi-state property management exposure
- Familiarity with Docu Sign or Dotloop
- Experience with security deposits, owner statements, trust accounting, or property accounting workflows

What Success Looks Like

- Tenant inquiries and maintenance requests are handled promptly
- Leases and property documentation remain accurate and organized
- Rent, occupancy, and delinquency records stay current
- Maintenance work orders move efficiently from request to completion
- Owners receive timely, reliable updates
- No important follow-ups or operational details fall through the cracks

Why Join

- Fully remote opportunity
- Hands-on ownership across property operations
- Exposure to leasing, tenant relations, maintenance, reporting, and compliance
- Direct impact on tenant experience and portfolio performance
- Growth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator roles

Interview Process

- Initial Application Review
- Spark Hire Intro Video
- Interview with Pavago Recruiter
- Client Interview
- Offer & Onboarding

Apply Now

If you have experience in property management or real estate operations , know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.

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📌 Real Estate Operations Coordinator (Argentina)
🏢 Pavago
📍 Argentina