Work arrangement Remote / Home-based Organizational Context UNICEF is committed to the rights of every child, everywhere, in everything we do. UNICEF works in 190 countries and territories to reach the most disadvantaged and isolated children and to protect the rights of children worldwide. The organization works to save children's lives, to defend their rights and to help them fulfill their potential, from early childhood through adolescence.

Job Purpose The purpose of this consultancy is to establish a Long-Term Agreement (LTA) for event organization services in Peru and the LAC region. This LTA will provide support for the logistical organization and coordination of high-level meetings, seminars, workshops, and other events. The selected consultant(s) will be responsible for identifying suitable venues, arranging catering and materials, and providing logistical support to participants.

This role is crucial for ensuring the smooth and successful execution of UNICEF events, facilitating effective communication and engagement with stakeholders, and upholding UNICEF's commitment to its mission. The LTA will be established for an initial period of one year, with the possibility of extension for a second and third year, subject to satisfactory performance.

Responsibilities The consultant will be responsible for a comprehensive range of activities related to event organization, encompassing pre-event, during-event, and post-event coordination. Pre-event responsibilities include selecting appropriate venues based on event requirements, coordinating all logistical aspects such as room setup, catering, audio-visual equipment, and simultaneous interpretation. This also involves managing the guest list, sending invitations, tracking RSVPs, developing detailed event agendas and scripts,



ensuring the availability of necessary materials, and coordinating the participation of adolescents if applicable.

The consultant will also be tasked with gathering participant CVs, preparing briefing notes, organizing participant folders and materials, and coordinating travel and accommodation for participants from other locations. Coordination with the communications team for event branding and media interactions is also a key responsibility. During the event, the consultant will manage registration, oversee venue coordination for technical aspects, ensure materials are distributed, and manage seating arrangements.

They will act as the main point of contact for any unforeseen issues. Post-event, responsibilities include collecting all event materials, confirming return travel for participants, digitizing registration data to create a database, and preparing a concise event report. Work Experience A minimum of 3-5 years of progressive experience in event planning, coordination, and management, preferably within an international organization or for high-level events.

Proven experience in logistical coordination, vendor management, and stakeholder engagement is essential.

Skills Event Planning and Management, Logistical Coordination, Venue Selection and Management, Budget Management, Vendor Negotiation and Management, Stakeholder Engagement, Communication Skills, Problem-Solving, Time Management, Attention to Detail, Teamwork and Collaboration, Proficiency in relevant software Languages Required Spanish What candidates and members are discussing Be the first to add context around this opportunity. Ask something practical or share experience with this organization. Contributions can help future candidates long after the vacancy closes.

📌 Acuerdo a Largo Plazo - Servicio de Organización de Eventos, Perú/LAC, 3 años (Santa Rosa)
🏢 UN Atlas
📍 Santa Rosa