Executive Assistant
Empresa: Pavago Tipo de empleo: Jornada completa Remote / Work from Home Job Copilot will tailor your resume and auto-fill the application
Descripción del trabajo - Executive Assistant
Description
Executive Assistant – Calendar, Travel & Executive Support
Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment.
This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.
We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.
What You’ll Own

Calendar & Executive Support

Manage complex calendars across multiple time zones
Coordinate meetings, calls, appointments, and scheduling priorities
Resolve conflicts and protect executive focus time

Manage scheduling through Google Calendar, Outlook, Calendly, and similar tools

Inbox & Communication

Manage and prioritize executive inboxes
Draft and proofread professional emails and correspondence
Screen meeting requests, messages, and priorities

Coordinate communication with clients, teams, and external stakeholders

Meetings & Follow-Through

Prepare agendas, briefing notes, and meeting materials
Gather relevant information before executive meetings
Take notes and track action items

Follow up with stakeholders to ensure commitments and deadlines are met

Travel & Logistics

Coordinate domestic and international travel
Book flights, hotels, transportation, and detailed itineraries
Handle last-minute travel and scheduling changes

Support expense tracking and reimbursements





Projects & Administration

Track executive priorities and ongoing projects
Conduct research and prepare concise reports or summariesly
Maintain organized digital files and documentation

Handle sensitive information with professionalism and discretion

What We’re Looking For

3+ years of Executive Assistant or senior administrative experience
Experience directly supporting senior executives
Strong calendar management across multiple time zones
Excellent written and spoken English
Strong proficiency with Google Workspace and Microsoft Office
Exceptional organization, prioritization, and attention to detail
Strong follow-through and ability to work independently
Professional handling of confidential information

Flexibility to support U.S. client business hours

Nice to Have

Startup, agency, consulting, or high-growth company experience
Experience supporting multiple executives
Familiarity with Slack, Zoom, Notion, Asana, or similar tools

Operations or project coordination experience

What Success Looks Like

Executive calendars remain accurate and optimized
Scheduling conflicts and administrative delays are minimized
Important emails and follow-ups never get missed
Meetings are properly prepared and action items are completed
Travel runs smoothly, including last-minute changes

Leadership can confidently rely on your organization and execution

Why This Role Stands Out

Direct exposure to senior leadership and decision-makers
High ownership and visibility
Opportunity to develop executive operations experience
Fully remote environment

Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff roles

Interview Process

Initial Screening
Spark Hire Intro Video
Recruiter Interview
Practical Executive Support / Scheduling Task
Client Interview

Offer & Onboarding

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📌 Executive Assistant (Santa Fe)
🏢 Pavago
📍 Santa Fe