The Role: We are seeking a highly organized, proactive, and detail-oriented Project Coordinator to join our team. In this role, you will play a pivotal part in driving the successful execution of our cutting-edge healthcare technology and AI-powered clinical software projects.

You will work closely with cross-functional teams—including Software Engineering, Product Management, Clinical Specialists, and Client Operations to coordinate project schedules, manage documentation, track deliverables, and facilitate clear communication. The idóneo candidate excels in administrative precision, thrives in a fast-paced environment, and is passionate about ensuring seamless project execution from kickoff to "go-live."

Responsibilities:

1. Project Tracking & Coordination
- Schedule Management: Maintain and update comprehensive project plans, timelines, and resource trackers.
- Milestone Tracking: Monitor project progress against established milestones, proactively identifying potential bottlenecks or delays.
- Go-Live Readiness:



Coordinate cross-functional activities leading up to critical "go-live" events, ensuring all pre-launch requirements, testing, and operational readiness criteria are met.

2. Communication & Stakeholder Alignment
- Go-Live Communications: Draft, edit, and distribute clear, timely project updates and go-live reports to internal cross-functional teams and external stakeholders.
- Liaison Support: Serve as a central point of contact for project queries, ensuring seamless information flow between technical developers, clinical teams, and client-facing staff.

3. Administrative Support & Documentation
- Meeting Administration: Schedule project meetings, prepare agendas, and distribute pre-read materials.
- Minutes & Action Items: Attend project meetings, document comprehensive and highly accurate meeting minutes, extract key decisions, and clearly define action items.
- Task Follow-up: Track outstanding action items and follow up systematically with owners

📌 Project Coordinator (Capital)
🏢 Wakapi
📍 Capital