Executive Assistant and Operations VA

About SLS

Shadow Light Studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.

We’ve delivered for culture-defining brands including Beats by Dre, Apple Music, Monster, Samsung, X Games, June Shine, Poppi, Jay Shetty, and Machine Gun Kelly.

Recent wins:

Scaled Nectar from $2M → $5M in 12 months
Grew Johnny Chang to 1M followers in under 8 months
Drove 105M+ organic views for Lisa Stelly & Fancy Sprinkles

Produced 79M+ paid ad views for Golden Goose

The Role
We’re looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership. This role removes friction across sales, production, and finance, keeping pods moving fast and leadership focused. You’ll handle outreach, scheduling, finance prep, candidate coordination, and day-to-day organization to keep everything running smoothly.

What You’ll Do

Run podcast and partner outreach using trackers and templates

Own daily Pod Sync logistics: agendas, notes, and action item capture

Maintain editor capacity dashboards and send clear daily snapshots
Prepare finance categorization in Quick Books with a clean monthly checklist
Draft and send team notices; maintain communication templates

Manage hiring admin:



job posts, challenges, Loom submissions, and interviews

Keep Click Up organized with accurate owners, dates, and statuses

Record Looms for repeatable processes and maintain an SOP index

What You Bring

3+ years of EA or VA experience supporting an operations lead or founder
Strong English writing and professional tone
Detail-oriented with confidence in Google Sheets and Click Up
Familiarity with Quick Books basics and meeting operations
Comfortable recording Looms and following SOPs
Availability during Americas working hours with reliable internet
Experience working within Click Up
Agency or content production background
Quick Books Online month-close prep experience

Understanding of video production pipelines (short and long form)

Key Outcomes

Outreach and follow-ups run independently without leadership intervention
Daily Pod Sync and same-day action items captured consistently
Editor dashboards reflect real-time status and help balance capacity
Finance prep accurate and review-ready with minimal rework
All-team notices are clear, timely, and professional

Click Up hygiene maintained with no missing owners or overdue tasks

Location & Schedule
Remote Full-time with strong overlap to CST
Compensation
Competitive for LATAM market experience Paid time off and local holidays aligned during offer

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📌 Executive Assistant and Operations VA (Santa Fe)
🏢 Shadow Light Studios
📍 Santa Fe