Overview

We are seeking a proactive, detail-oriented Executive Personal Assistant (EA) to support the client, a senior advisor whose time is split between board/advisory duties, an active luxury watch collecting hobby, and a growing YouTube channel and website dedicated to watch reviews and commentary. The EA is the central point of coordination across the client's calendar, correspondence, travel, and the small team of freelance creatives (video editor, thumbnail/YouTube specialist) who support his content projects. This role requires discretion, strong written English, comfort working across time zones (client is frequently based in or traveling to Israel and other regions), and genuine interest in — or willingness to learn — the luxury watch space.

Key Responsibilities

Calendar, Travel & Meeting Support

- Manage and proactively review the client's calendar; confirm meeting details a day ahead and flag conflicts or missing information before they become last-minute issues.
- Coordinate international travel (multi-city/multi-country trips, e.g. Europe) including flights, accommodations, and detailed itineraries built around watch events, boutique visits, and business meetings.
- Track and pre-confirm meeting details directly with external parties when the client references a conversation or contact that hasn't yet been shared with the EA, to avoid mixed-up expectations.

Communications & Correspondence

- Monitor and manage Outlook inbox; draft, send, and track replies, escalating anything sensitive or ambiguous before responding.
- Serve as a discreet liaison between the client and stakeholders — board contacts, boutique/dealer contacts, freelance collaborators, and personal contacts — adjusting tone appropriately for each.
- Make outbound calls to watch boutiques and dealers internationally (e.g. via Viber Out or similar) to inquire about specific pieces the client is looking to acquire, and track/report call costs for billing.





YouTube Channel & Content Coordination

- Act as the coordination hub between the client, his video editor, and the thumbnail/description specialist — organizing shared drive folders, routing footage and revisions, and keeping the weekly upload cadence on track.
- Attend the recurring production/status call with the video editor, and relay direction, feedback, and any equipment or audio-quality issues between the client and the editor.
- Maintain organized folder structures (raw footage, edited videos ready for review, final takes, thumbnails) so nothing is lost between contributors.

LinkedIn & Written Content

- Manage the client's LinkedIn presence: review and lightly edit articles he drafts (removing AI-sounding phrasing/artifacts per his preference), add cover images and supporting visuals, and publish on a regular cadence.
- Monitor article/post performance where possible and flag which topics and formats perform best.
- Handle LinkedIn messages and comments per the client's preferences, consulting him before replying where the account or topic is sensitive.

Watch Collecting & Personal Projects

- Research and reach out to boutiques and dealers worldwide regarding specific watches the client wants to acquire; track availability, pricing, and follow-ups.
- Support other personal projects and errands tied to the collecting hobby (customization requests, provenance/authentication research, event bookings) as they arise.

Technology & Reporting

- Provide basic tech support and setup help (primarily Outlook), and flag/troubleshoot recurring issues (e.g.



recording/audio equipment settings).
- Support exploration and upkeep of AI tools the client wants incorporated into his workflow (e.g. a Claude-based workspace setup), including keeping prompts and configurations updated — this complements rather than replaces the EA role.
- Submit a short end-of-week report summarizing completed tasks and any open items.

Schedule & Availability

- Approx. 10–15 hours per week, structured around the client's needs; hours can flex up with advance notice and are billed accordingly.
- Monday–Friday coverage, with light on-call availability for time-sensitive scheduling changes or confirmations.
- Because the client collaborates with teams and contacts in Israel, availability to check and action scheduling items on Sundays is required (Israel's start of work week).

Requirements

- Prior experience as an Executive/Personal Assistant, ideally supporting a senior executive, advisor, or entrepreneur.
- Strong written English and comfort drafting or lightly editing articles/LinkedIn posts.
- Excellent organizational skills and follow-through — able to coordinate multiple freelancers and moving pieces without things falling through the cracks.
- Working proficiency with Outlook (calendar and email); comfortable picking up new tools quickly, including AI-assisted workflows.
- Highest level of discretion when handling personal, financial, or sensitive information.
- Comfortable making international calls to boutiques/vendors on the client's behalf.

Nice to Have

- Genuine interest in or knowledge of luxury watches or the luxury goods market.
- Experience coordinating with video editors, designers, or other creative freelancers.
- Background supporting C-suite hospital executives or investment/medical-field leadership — the client's prior career and several ongoing connections are in the hospital/medical investment space.

📌 Executive Personal Assistant to C-Level (Argentina)
🏢 Effortless Hire
📍 Argentina