Administrative Assistant

About the Company

ASC General is a fast-growing international company currently establishing its Mexico headquarters in Guadalajara. We operate across multiple industries and pride ourselves on a high-performance, collaborative work culture that gives every team member direct impact on the business.

About the Role

We're looking for a sharp, detail-oriented Administrative Assistant to be the operational backbone of our Guadalajara office. This isn't a passive support role — you'll own the billing and procurement cycles, keep our records airtight, and work closely with both Sales and Management to keep everything running without friction.

If you're someone who finds satisfaction in order, accuracy, and getting things done before anyone has to ask, this role is for you.

What You'll Be Doing
- Billing & Invoicing — Manage the full invoicing cycle, ensuring accuracy across all sales documentation and on-time delivery to clients.
- Procurement — Lead the procurement process for office supplies and services,



from vendor selection and purchase orders to price negotiations.
- Accounts Receivable Support — Follow up on outstanding invoices and support timely collections.
- Documentation Control — Maintain organized physical and digital records: contracts, vendor agreements, and internal admin files.
- Office Coordination — Handle day-to-day operations including scheduling, mail, and general office oversight.
- Reporting — Prepare spending and billing status reports for leadership on a regular basis.

What We're Looking For
- 2+ years in administrative roles with hands-on experience in billing and procurement.
- Advanced proficiency in Microsoft Excel; comfortable with ERP or administrative software platforms.
- English C1 level — you'll read and write professionally in English on a regular basis.
- Exceptional ability to multitask and stay organized in a fast-paced environment.
- Proactive mindset — you spot problems before they happen and improv

📌 Administrative Assistant (Argentina)
🏢 Alegro Industries
📍 Argentina