Executive Assistant & Facilities Coordinator

A leading company in the food and beverage industry is looking for an Executive Assistant & Facilities Coordinator to join our team in Martínez, Buenos Aires, reporting directly to the General Manager.

We are seeking a proactive, highly organized, and solution-oriented professional with strong execution skills, sound judgment, and the ability to handle confidential matters with discretion. This role requires someone who can work independently while thriving in a fast-paced and dynamic environment.

Key Responsibilities ...

Facilities & Workplace Experience

- Ensure the smooth day-to-day operation of the office, overseeing facilities services, maintenance, security, and workplace infrastructure.
- Manage vendors, contracts, purchasing processes, and the facilities budget.
- Coordinate office access, workspace allocation, parking, and visitor services.
- Lead initiatives that enhance employee wellbeing, safety, and workplace experience.
- Oversee the company fleet, including documentation, insurance, maintenance, and related administrative processes.

Executive Assistant & Leadership Support

- Manage the General Manager’s calendar, meetings, and strategic priorities.
- Coordinate domestic and international travel arrangements, ensuring a seamless travel experience.
- Organize leadership meetings, Management Team sessions, and corporate events.
- Prepare presentations, reports, and supporting materials for executive decision-making.
- Handle executive communications and confidential documentation.
- Serve as a key point of contact for visitors, vendors, and internal and external stakeholders.

Administrative & Corporate Coordination

- Support corporate administrative processes, legal documentation tracking, and signature workflows.
- Coordinate activities with banks, notaries, government agencies, and external service providers.
- Maintain accurate and organized physical and digital company records.

What You'll Have the Opportunity To Do

- Be the go-to person for office operations and workplace experience.




- Provide direct support to the General Manager and Leadership Team.
- Coordinate executive travel, strategic meetings, and key company events.
- Manage vendors, facilities services, budgets, and company fleet operations.
- Drive administrative processes that support the efficient functioning of the organization.
- Build strong relationships with internal and external stakeholders while delivering a professional and positive experience.

Qualifications

- Minimum of 3 years of experience in Executive Assistant, Office Management, Facilities, or similar roles.
- Advanced English proficiency (mandatory).
- Strong knowledge of Microsoft Office applications and AI productivity tools.
- Excellent organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.
- High level of autonomy, professionalism, and confidentiality.

Location: Martínez, Buenos Aires, Argentina
Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (with flexible working hours).
Work Model: Hybrid, based on business needs.

What We Offer

- OSDE medical coverage for you and your family group.
- On-site cafeteria available on in-office working days.
- Hybrid work model, based on business needs.
- 100% company-paid Sport Club membership for employees, plus an additional 10% discount for family members at the Unicenter location.
- Language classes to support your professional development.
- Access to learning platforms and continuous development opportunities.
- Career growth and development opportunities within a integral company.
- Insurance discounts through our corporate broker.
- Company mobile phone.
- Parking available, subject to capacity.
- Special celebrations and gifts throughout the year.
- Summer hours and Flex Fridays, helping you maintain a healthy work-life balance.

Nos esforzamos todos los días en crear un entorno diverso y nos enorgullece ser una empresa con igualdad de oportunidades para todas las personas, independientemente de su raza, color, religión, sexo, identidad sexual u orientación sexual, país de origen, genética, discapacidad o edad.

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📌 Executive assistant & facilities coordinator (Martínez)
🏢 Randstad
📍 Martínez