US Job Finders is searching for a:

Administrative Assistant with QuickBooks Experience (Remote)

Location: Remote

Employment Type: Full-Time

Experience Required: Minimum 3+ years in administrative support with QuickBooks experience

About the Role

US Job Finders is seeking a highly organized and detail-oriented Administrative Assistant with QuickBooks experience to support a busy restoration services company based in California.

This role combines administrative coordination, customer communication, and accounting support, making it idóneo for someone who is comfortable managing multiple responsibilities while maintaining strong attention to detail.

The ideal candidate will assist with QuickBooks data entry, accounts payable support, customer communication, CRM updates, and general office administration. This role is critical in keeping internal operations organized and ensuring financial and administrative tasks are handled accurately and on time.

Experience supporting a service-based, construction, or restoration company is a strong advantage.

Key Responsibilities

Administrative Support

Answer and route incoming phone calls professionally

Maintain and update CRM records and internal databases

Coordinate communication between team members and departments

Maintain organized digital files and documentation

Assist with general administrative tasks and internal coordination

QuickBooks & Accounting Support

Perform data entry and maintain accurate records in QuickBooks

Assist with accounts payable tasks, including vendor invoice tracking





Help maintain organized financial documentation and records

Support internal financial tracking and reporting processes

Customer & Vendor Communication

Communicate with customers, vendors, and internal staff regarding service updates or billing inquiries

Provide responsive and professional customer service

Assist with follow-ups and administrative communication as needed

Systems & Technology

Use QuickBooks, CRM systems, internal applications, and video conferencing tools

Maintain organized digital records and file management systems

Participate in virtual team meetings and operational coordination

Required Skills & Qualifications

3+ years of experience in administrative support roles

Hands-on experience with QuickBooks

Strong data entry accuracy and organizational skills

Experience working with CRM systems and spreadsheets

Excellent written and verbal English communication skills

Strong time management and ability to handle multiple tasks

Ability to work independently in a remote environment

Nice to Have

Experience working with construction, restoration, or service-based companies

Basic understanding of accounts payable processes

Spanish language skills





Technical Requirements

Candidates must have:

Reliable computer/laptop

High-speed internet connection with backup internet if possible

Headset for calls and meetings

Ability to use secure company systems and communication platforms

Working Hours

Full-Time

8:30 AM – 5:00 PM Pacific Time

What We Offer

Competitive compensation based on experience

Fully remote work environment

Long-term opportunity with a growing service-based company

Clear responsibilities and structured workflows

At US Job Finders, we believe people do their best work when they’re supported, challenged, and trusted. We partner with some of the fastest-growing companies in the country, giving you direct access to roles that are impactful, well-run, and built for long-term success. Whether you’re an experienced specialist or an emerging professional, you’ll find opportunities here that value your expertise, reward your performance, and help you grow.

Candidates who work with us consistently say they appreciate three things: clarity in expectations, leadership that respects their craft, and opportunities that stretch their potential without burning them out. We pride ourselves on matching great people with great companies... and ensuring every placement sets you up to thrive.

If you're ready for a career that values excellence, autonomy, and real advancement, you’re in the right place. US Job Finders is where elite talent goes to build the next chapter of their career.

📌 Administrative Assistant with QuickBooks Experience (Remote) (Argentina)
🏢 US Job Finders
📍 Argentina