JOB DESCRIPTION

TITLE: Administrative Assistant

AREA: Operations

STATUS: Full Time

CLASIFICATION (FLSA): Exempt

GENERAL DESCRIPTION

The Operations Administrative Assistant provides administrative and operational support to the Operations Department, ensuring efficient daily operations, effective coordination of processes, accurate recordkeeping, and timely communication. This role supports departmental projects, vendor relationships, compliance activities, and operational initiatives that advance the mission of Boys & Girls Clubs of Puerto Rico.

ESSENTIAL JOB RESPONSIBILITIES
- Provide administrative and operational support to the Operations Department to ensure efficient daily operations.
- Manage calendars, schedules, meetings, and departmental appointments, including preparation of agendas and supporting materials.
- Prepare, organize, and maintain operational documents, reports, forms, correspondence, and departmental records.
- Track departmental projects, action items, and deadlines to support timely completion and follow-up.
- Process purchase requisitions,



purchase orders, invoices, payments, reimbursements, and other operational transactions in accordance with organizational procedures.
- Maintain accurate records of contracts, permits, licenses, vendor information, and compliance documentation.
- Coordinate communications and follow-up with vendors, contractors, service providers, and internal departments.
- Support the administration and monitoring of departmental budgets, expenses, and financial documentation.
- Assist with the collection, organization, and submission of operational reports and required documentation.
- Coordinate facility-related requests, maintenance activities, service schedules, and operational work orders.
- Provide logistical support for meetings, trainings, special projects, events, and operational initiatives.
- Monitor the status of operational requests and ensure timely resolution through effective follow-up.
- Maintain

📌 ADMINISTRATIVE ASSISTANT OPERATIONS (San Juan)
🏢 Boys & Girls Clubs of America
📍 San Juan