To be considered for this position, candidates must meet the following requirements:
- A minimum tenure of at least two years with each employer over the past ten years.
- Prior Executive Assistant experience supporting a U.S.-based company.
Please apply only if you meet both of these requirements.
Role Summary
The Virtual Executive Assistant (VEA) provides high leverage remote personal and professional administrative support that helps the CEO stay focused on strategic priorities with all of his for-profit and not for profit entities by owning scheduling, coordination, tracking, and follow through across personal and business workflows—while operating within defined separation of duties and confidentiality standards.
Reporting / Working Relationship
- Works in daily coordination with the Personal Assistant to the CEO to ensure tasks are completed timely, accurately, and completely.
- Operates within strict separation of duties for sensitive information which is handled by the Accounting Department (e.g., SSN, bank accounts, tax IDs).
Core Responsibilities (Virtual)
1) Calendar, Scheduling & Communication (Primary)
- Manage the CEO’s calendar to reduce operational dependency, keeping invites concise and outcome focused.
- Schedule meetings/appointments within 24 hours of request/notification; maintain required buffers (including a 15 minute pre meeting buffer).
- Confirm meeting details/locations within required windows (commonly 48 hours prior where specified).
- Add placeholders, resolve conflicts proactively, and conduct a rolling look ahead (upcoming week) to identify and communicate conflicts.
- Follow up scheduling emails with a phone call to introduce yourself and confirm coordination.
- Apply scheduling rules (e.g., travel constraints, time zone labeling, meeting caps by type).
- Example work seen in email threads: adjusting invi
📌 Executive Assistant to the CEO (Argentina)
🏢 Integrity National
📍 Argentina
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