We are looking for a Documentation Representative that will handle the following:

To handle end to end Documentation issues in terms of Shipping Instructions, Draft BL, Manifest, Correctors, monitor freighting and collections to be done, Express Release, EBL as well as solving any documentation issue.

Shipping Instruction

Coordinate with shippers the SI submission on time to prepare the draft BL
Control any deviation from Zim Procedures in terms of BL clauses before printing OBL
Draft submission and amendment
To issue OBL within 24hs vessel departure
Handle any docs corrector (Customs, Manifest, OBL)

Freighting and Printing

Match auto-freight from AT with Agency Collections systems to detect any difference
Check with ZIM offices any difference vs agreements
Invoice ordering and printing
Submit to Back Office OBL within 24hs from departure

Documentation

Handle Impo/Expo manifest on time
A/N preparation and sending
Match full info of loading/discharge list with Terminal lists




Submission of Expo Manifest no later than 24hs of vessel departure
Handle Impo/Expo corrector within 24hs or before Customs declaration.
Demurrage billing

Internal Interfaces

Coordination with Finance to match collections to be done
Propose solutions to problems and bottle neck measuring clients´ special needs
Have regular coordination meetings with CSM/CSR
Have regular meetings with Back Office (Collections company) to solve any problem

Requirements:

Academic education in International Trade
Working experience in a integral company / Shipping industry-advantage.
Proficient in MS office, Excel in particular.
High control of English language (Speaking, reading and writing
Excellent Communication skills
Reactiveness
Customer service approach (internal & external)
Analytical thinking

📌 Documentation Representative (Buenos Aires)
🏢 Zim Integrated Shipping Services
📍 Buenos Aires