$1,200–$1,700 USD/month | Full-Time MST hours | Remote from LATAM
About the Opportunity
Our client is a premium U.S.-based residential interior design firm specializing in creating thoughtfully designed homes with an exceptional client experience. Their team manages multiple design projects simultaneously and prides itself on delivering organized, detail-driven service from concept through installation.
They are seeking a Design Team Administrative Assistant to provide operational and administrative support to their design team. This role is heavily focused on purchasing, project coordination, documentation, and client communication throughout active design projects.
This is an excellent opportunity for someone who is highly organized, proactive, experienced supporting a design or creative business, and comfortable taking ownership of processes with minimal supervision.
What You'll Do
Purchasing & Procurement
- Place and manage product orders for active interior design projects.
- Monitor project purchasing budgets and pace purchases appropriately to stay within spending limits.
- Track orders across multiple vendors, ensuring products are shipped, delivered, and received on schedule.
- Coordinate time-sensitive deliveries with installers to maintain project timelines.
- Maintain accurate purchasing records within project management software.
- Communicate regularly with warehouse teams regarding deliveries, damaged items, and inventory status.
- Verify project completion by confirming all products have been received prior to installation.
- Resolve delayed, missing, or damaged orders while coordinating replacements or reorders.
Project Coordination
- Serve as a key point of coordination between clients, designers, and internal team members.
- Maintain project documentation and organize project files.
- Send onboarding materials and project checklists to new clients.
- Keep project management systems updated with current task s