Reports to: Executive Assistant
Location: Remote (International)
Compensation: $500 – $750/month
Level: Entry-Level
Please Read This Full Job Post Before You Apply:
Do you thrive on solving problems and figuring out the possible... and impossible?
Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable?
You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day.
That's just who you are and how you get stuff done.
Then this might be the perfect position for you..
ROLE
We are hiring a Virtual Admin Assistant to support our EA & Talent Acquisition Lead as a direct proxy. This is a high-trust, high-accountability support role. You will be plugged into the operational backbone of a fast-moving agency and expected to learn quickly, execute reliably, and grow into broader ownership over time.
This role sits at the intersection of Executive Operations, HR & Talent Acquisition, Finance Administration, and Property Management.



Your goal over 90 days is to absorb every task and process so that you can handle them independently — freeing the EA to lead on CEO strategy and Talent Acquisition.
RESPONSIBILITIES Executive & Administrative Operations
Manage G-Drive: organize folders, name documents correctly, maintain version control
Update and maintain the Asana Operations Task Board — keeping all tasks current, correctly categorized, and properly assigned
Coordinate system access: set up and revoke tool access (Fathom, ClickFunnels, QuickBooks, etc.) as directed
Handle QuickBooks Online admin tasks: send documents to Unloop, organize financial records, basic data entry
Insurance admin: tracking renewals, coordinating paperwork, flagging upcoming deadlines
Finance & Data
Calculate and track the CEO's time burn rate by category based on calendar and briefing data
Build and maintain Google Sheets trackers for financial trac

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