Executive Assistant (EA) – Remote | Executive Support, Calendar Management & Operations
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required)
About the Role
At Pavago, one of our clients is hiring a high-performing Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership.
This is not a basic admin role.
You’ll act as:
A gatekeeper
A trusted operator
A project coordinator
A communication hub
Your role is to ensure executives stay focused on high-impact priorities while you manage scheduling, communication, logistics, coordination, and execution behind the scenes.
If you’re proactive, detail-oriented, highly organized, and thrive in fast-paced environments, this role is built for you.
What You’ll OwnCalendar & Executive Scheduling
Manage complex executive calendars across multiple time zones
Coordinate:
Internal meetings
Client calls
Events
Travel schedules
Prioritize requests and resolve scheduling conflicts proactively
Optimize executive time and daily workflows using:




Google Calendar
Microsoft Outlook
Executive Communication & Correspondence
Draft, proofread, and send professional emails and memos
Screen inboxes, calls, and requests while escalating priority items appropriately
Act as a liaison between executives, clients, vendors, and internal teams
Maintain clear, professional, and timely communication across stakeholders
Meeting Preparation & Follow-Up
Prepare:
Agendas
Briefing notes
Talking points
Meeting materials
Gather and organize background information before meetings
Record notes and action items during meetings
Track follow-ups and ensure deadlines and commitments are completed
Travel & Logistics Coordination
Coordinate domestic and international travel arrangements
Book:
Flights
Hotels
Transportation
Build detailed travel itineraries
Handle last-minute travel or scheduling changes efficiently
Process expense reports and reimbursements accurately
Project & Opera

📌 Executive Assistant (Argentina)
🏢 Pavago
📍 Argentina