Coordinating front of house operations by managing reception services, visitor access, biometric systems, and internal office communications.Managing office supply inventory, vendor relationships, equipment maintenance, and day-to-day facilities issues including cleanliness, safety, and functionality.Overseeing administrative workflows such as parking allocation, mail handling, internal records, and office-related expense reporting.Supporting event and meeting logistics, including room setup, catering, and supply management.Contributing to policy compliance and process improvement across all aspects of office infrastructure, collaborating closely with security, facilities, and technical teams.Plan and manage yearly department budget and resource allocationCoordinate front of house operations by managing receptionOversee that the reception area are kept tidy and clean alwaysUpdate calendars and schedule meetingsRandom Reservations/bookingsOversee delivery of Incoming & outgoing correspondenceManagement of recycling and creating Eco-friendly environmentSupervise Office related taxi services & transfersCooperate with daily security questions, cooperation with security guardsManage swiped On system daily operationsJIRA, ticket monitoring, re-assigningSupervise document flow for incoming/outgoing mails & cargo (Post Office, International courier services)Supervise Bio Star fingerprint access system, Access Cards, control of resignation files/ file administration in terms of Office Management needsAssisting other administrative staff with overflow work, including word processing,



data entry and research.Additional projects based on Office Management needsPerform his/her duties in accordance with standards and procedures established by the companyComply to Internal Policy and instructionsPerform job obligations in proper, high quality and timely mannerPerform his/her duties in accordance with standards and procedures established by the companyComply to Internal Policy and instructionsPerform job obligations in proper, high quality and timely mannerEnsure compliance and accuracy of the provided informationTimely execution of any other reasonable tasks provided by the Direct Manager falling within the held positionReplace colleagues during their vacations, sick leaves and other absences, provided that replacement take place during working time and shall not be considered as additional workEnsure full attendance at trainings and workshops necessary for job assignments according to the development plan and request of the Direct ManagerBe Care for assigned work resources and itemsCarry out the activities related to person safetyRequest the manager to provide timely and accurate job assignments and to secure necessary resources for execution of job responsibilities and tasks.Provide the manager proposals for work improvement.Secondary education.
Preferably higher educationFluent English (verbal and written)Excellent written and verbal communication skillsHigh sense of responsibility, punctuality, accuracy, and attention to detailsThe ability to accurately fulfil the direct management orders and work tasksTact and discretion, for dealing with confidential informationMultitasking- versátil and adaptable approach to work, the ability to work with fast-paced, everchanging environmentThe ability to work independently and in a teamAt least 1 year experience in management, customer service, administration, or any other related field
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📌 Office Coordinator (Buenos Aires)
🏢 Evolution
📍 Buenos Aires