Position Summary

Seeking a highly organized and proactive Executive Operations Assistant to support the Vice President across multiple operational functions including Human Resources, Accounting Coordination, and Production Operations. The role serves as a centralized support function focused on communication, operational visibility, project coordination, reporting, and executive support.

Key Responsibilities

Executive Support
- Support the Vice President with daily operational and administrative activities
- Coordinate priorities across departments
- Maintain operational visibility and reporting
- Facilitate communication flow between teams
- Track follow-through on key initiatives

Human Resources Support
- Coordinate recruiting and onboarding activities
- Schedule interviews and communicate with candidates
- Maintain employee setup documentation
- Support internal employee communications

Accounting Coordination Support
- Assist with QuickBooks-related coordination
- Organize accounting documentation
- Support financial and operational reporting




- Help maintain tracking systems and reporting visibility

Production and Operations Support
- Maintain scheduling visibility for active projects
- Coordinate production schedules and communications
- Support operational continuity across teams and crews
- Identify and escalate scheduling conflicts or operational blockers

Email Management
- Monitor and organize executive inboxes
- Prioritize incoming communications
- Flag urgent and time-sensitive matters
- Maintain communication responsiveness across departments

Priority Structure

Candidates must be comfortable balancing competing priorities in the following order:
- Production Operations
- Accounts Receivable and Financial Follow-Up
- Human Resources and Administrative Coordination

Required Qualifications

Experience
- Executive Assistant or Executive Support experience
- Experience supporting leadership teams remotely
- HR support experience
- Accounting or fina

📌 Executive Operations Assistant | Construction Industry (Argentina)
🏢 Assist World
📍 Argentina