Postúlate en Kit Empleo: kitempleo.com.ar/empleo/q8xf1

Department:
Operations
Work Arrangement:
Remote
Job Type:
Independent Contractor, Full Time
Work Schedule:
US Time Zone (candidate expected to be flexible with the client's preference)
Locations:
Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we're building for:
WATCH HERE
Why Work with Us?
At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
Role Overview
The Project Manager is responsible for driving end-to-end project execution, ensuring timelines, deliverables, data, and stakeholder coordination stay tightly aligned across multiple concurrent initiatives. This role blends hands-on project coordination with operational rigor—owning workflows, trackers, documentation, and communication so that projects move forward smoothly without dropped details.
You will act as the central execution hub, coordinating across teams, maintaining system hygiene, and proactively resolving blockers. This role is ideal for highly organized operators who thrive in fast-paced environments, enjoy managing complexity, and take pride in flawless execution and follow-through.
Your Impact
Your work will ensure projects are delivered on time, on scope, and with clarity. By maintaining clean systems, structured workflows, and proactive communication, you'll prevent delays, reduce friction, and provide leadership with accurate visibility into progress. Your templates, documentation, and execution discipline will create scalable processes that enable teams to operate more efficiently and consistently.
Core Responsibilities
Project Coordination & Execution — 35%
Manage projects from initiation through completion across multiple workstreams




Track milestones, timelines, dependencies, and deliverables
Follow up on action items and ensure closure
Execute pre-project and launch checklists to ensure readiness
Monitor project status daily and flag risks or blockers early
Ensure smooth handoffs between phases and stakeholders
Maintain clear ownership and accountability for tasks
Drive projects to completion with minimal supervision
CRM & Data Management — 20%
Maintain high-quality CRM hygiene in HubSpot or similar platforms
Update records, pipelines, trackers, and project statuses accurately
Manage reporting documents, trackers, and dashboards
Ensure data accuracy across spreadsheets and systems
Clean, deduplicate, and organize records consistently
Support leadership with reliable data and reporting
Stakeholder Coordination & Communication — 20%
Serve as point of contact for project-related coordination
Schedule meetings, manage logistics, and handle follow-ups
Maintain professional communication with internal and external stakeholders
Prepare agendas, summaries, and project documentation
Coordinate vendors and external partners as needed
Ensure stakeholders are aligned and informed throughout the project lifecycle
Process Documentation & Template Management — 15%
Create and maintain SOPs, checklists, and project templates
Build reusable decks, trackers, and documentation
QA deliverables before submission or stakeholder review
Identify recurring bottlenecks and standardize solutions
Maintain organized template libraries and version control
Document best practices and lessons learned
Research & Administrative Support — 10%
Conduct market, client, or competitive research as needed
Prepare reports, briefs, and presentations
Support light financial or expense tracking related to projects
Assist with proposal development and background research
Provide administrative support that ensures project success
Must-Haves (Required)
Experience & Execution
3+ years in project management, operations, or coordination roles




Proven experience managing multiple projects simultaneously
Strong end-to-end execution and follow-through
Organization & Systems
Exceptional attention to detail and organizational discipline
Strong process-oriented mindset
Ability to prevent tasks and details from slipping
Communication
Excellent written and verbal English communication
Professional presence for client-facing interactions
Strong coordination and follow-up skills
Technical Skills
CRM experience (HubSpot strongly preferred)
Advanced Google Sheets or Excel proficiency
Familiarity with project management tools (Asana, Notion, ClickUp, etc.)
Work Style
Proactive, independent operator
Comfortable in remote, fast-moving environments
Reliable EST/PST working-hour overlap
Nice-to-Haves (Preferred)
5+ years in project or operations management
Experience in agencies, financial services, events, or consulting
PMP or similar certification
Event operations or multi-stakeholder coordination experience
Advanced HubSpot automation or reporting
Airtable, Notion database, or workflow design experience
Tools Proficiency
Must-Haves (Required)
CRM: HubSpot or similar
Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
Spreadsheets (advanced Google Sheets or Excel)
Project tracking tools (Asana, Trello, Monday, Notion, or similar)
Communication tools (Slack, Zoom, professional email)
Nice-to-Haves (Preferred)
HubSpot advanced features and automation
Microsoft Office Suite
Airtable, Notion databases
Figma or Canva (basic deck/design work)
Financial tools (QuickBooks, Expensify, Bill.com)
Scheduling tools (Calendly, Chili Piper)
Loom for SOPs and documentation
Competitive Salary:
Based on experience and skills
Remote Work:
Fully remote — work from anywhere
Generous PTO:
In accordance with company policy
Direct Mentorship:
Access to general industry leaders
Learning & Development:
Continuous growth resources
Global Networking:
Work with international teams
Health Coverage (Philippines only):
HMO after 3 months (full-time)
Our Recruitment Process
Application
Skills Assessment
Initial Screening
Top-grading Interview
Client Matching
Job Offer
Onboarding
Ready to Join Pearl Talent?
Build a long-term remote career managing high-impact projects for growing global teams. Join Pearl Talent and bring structure, clarity, and execution excellence to meaningful work.

Postúlate en Kit Empleo: kitempleo.com.ar/empleo/q8xf1

📌 Project Manager - Remote - Ap005 (Quilmes)
🏢 Pearl
📍 Quilmes