Postúlate en Kit Empleo: kitempleo.com.ar/empleo/pz4yq

We are seeking a highly analytical, organized, and detail-oriented FF&E; (Furniture, Fixtures, and Equipment) Project & Scope Coordinator . In this role, you will serve as the operational backbone for major commercial furniture and construction projects. You will bridge the gap between architectural vision and execution by managing blueprint-based project workflows, room-by-room inventory tracking, documentation compliance, and cross-functional communication.

This position is a hybrid of analytical data management and proactive project coordination. You will be responsible for ensuring that what is drawn on a blueprint perfectly aligns with what is ordered, delivered, and billed.

The idóneo candidate is a resourceful self-starter who thrives when working with complex spreadsheets, contract portals, and technical documentation. While prior furniture or construction experience is a major plus, we place the highest value on exceptional Excel skills, sharp business math, and the intellectual curiosity to master new systems independently.

Key Responsibilities 1. Blueprint Take-Offs & Scope Alignment

- Architectural Blueprint Audits: Review and interpret architectural, interior design, and furniture drawings to accurately identify project scope, layouts, and product quantities.
- Quantity Take-Offs: Perform precise quantity take-offs and establish comprehensive, room-by-room furniture inventories.
- Change-Order & Bulletin Tracking: Dynamically update tracking documents, inventories, and order files based on revised drawings, architectural bulletins, and addenda.
- Discrepancy Reconciliation: Cross-check architectural drawings against final orders and supplier quotes to identify, flag, and resolve discrepancies or missing data before they impact project timelines.

2. Project Coordination & Stakeholder Communication

- Cross-Functional Liaison: Serve as a central point of contact for external General Contractors (GCs), project managers, and clients, as well as internal sales, design, and operations teams.
- RFI Management: Proactively generate and track Requests for Information (RFIs) to resolve ambiguities in project scope, timelines, or product specifications.
- Task Driving: Actively follow up with various stakeholders to ensure submittals, approvals, and operational milestones are completed on schedule.

3. Reporting, Portal Management & Compliance Support





- Advanced Data Management: Build, maintain, and audit complex Excel spreadsheets, project logs, and master schedules.
- Contractor Portal Administration: Upload, track, and manage critical project documentation using Procore and other client-specific contractor portals.
- Compliance Oversight: Coordinate and assist with the submission of certified payroll, certificate of insurance (COI) requirements, lien waivers, and closeout packages.
- Deliverable Preparation: Collaborate on the creation of high-quality "spec books," client presentations, and operation/maintenance (O&M;) manuals.

4. Process Innovation & Tech Integration

- Workflow Optimization: Help refine internal templates, tracking systems, and documentation standards to scale operations.
- Leverage Modern Tools: Safely and effectively integrate AI productivity tools (e.g., ChatGPT) and advanced software shortcuts to increase speed and accuracy in reporting.

Performance Metrics & Success Indicators

- Accuracy Rate: Minimizing order errors, quantity mismatches, or missed scope items originating from blueprint take-offs.
- Portal Compliance: Ensuring all Procore and contractor portal uploads are executed within strict contractual deadlines.
- Responsiveness: Turnaround time on resolving discrepancies and replying to General Contractor or internal team inquiries.

Requirements

Minimum Requirements

- Education/Experience: Bachelor’s degree or equivalent practical experience in business, project management, construction management, or an analytical field.
- Advanced Excel Skills: Mastery of data manipulation, formulas (VLOOKUP/XLOOKUP, IF statements), data validation, and text-to-columns functionality.
- Quantitative Acuity: Strong business math skills with the ability to critically audit large datasets and instantly spot logical errors or mathematical inconsistencies.
- Communication Skills:



Exceptional written and verbal communication style tailored for a professional construction and corporate audience.
- Project Management Mindset: Ability to juggle multiple complex projects simultaneously without losing track of minor details.

Preferred Qualifications

- 1–3 years of experience in commercial construction, interior design, FF&E; procurement, or sub-contractor project coordination.
- Direct, hands-on experience utilizing Procore or equivalent construction management software.
- Familiarity with architectural symbols, scale, and reading construction document sets.
- Basic understanding of certified payroll, prevailing wage projects, and construction compliance documentation.
- Demonstrated experience using AI prompts and productivity tools to streamline administrative workflows.

Key Traits for Success

- Impeccable Attention to Detail: You don't just skim data; you audit it. You notice when a count is off by one item across a 100-page document.
- Resourceful Problem-Solver: You don't wait for answers to drop in your lap; you dig through drawings and files to find solutions independently.
- High Accountability: You take ultimate ownership of your data and take pride in the accuracy of your reporting.
- Thick-Skinned & Adaptable: You can handle the fast-paced, sometimes blunt communication style of construction sites and General Contractors while remaining poised and professional.

Benefits

- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!

Postúlate en Kit Empleo: kitempleo.com.ar/empleo/pz4yq

📌 Project & Scope Coordinator (Furniture) (Argentina)
🏢 Zipdev
📍 Argentina