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Job Title: Part‑Time Bookkeeper (QuickBooks – Multi‑Company)
Location: Remote
Hours: Part‑time, ~15–20 hours per month
Start: ASAP
Overview
We are seeking an experienced Part‑Time Bookkeeper to manage accounting for three companies using QuickBooks. This role is responsible for keeping all books accurate, up to date, and executive‑ready. The adecuado candidate is detail‑oriented, proactive, and comfortable working directly with leadership. This position also involves bringing all three companies fully up to date by uploading and reconciling historical receipts, invoices and transactions from August 2025 through January 2026.
Key Responsibilities
Bookkeeping & Reconciliation

Upload and categorize receipts and transactions for all three companies
Upload and reconcile historical receipts, invoices and transactions (Aug 2025 – Jan 2026)
Complete monthly bank and credit card reconciliations
Reconcile Bill.com transactions, including vendor bills, invoices, and payments
Reconcile sales across multiple channels, including Shopify, marketplaces, and payment processors




Ensure sales, fees, refunds, and payouts are accurately recorded and matched to bank deposits
Maintain accurate and current general ledger
Perform journal entries (J/E) as needed (accruals, adjustments, corrections)

Financial Reporting & Oversight

Prepare and deliver monthly financial reports for the President, including:

Profit & Loss
Balance Sheet
Cash Flow overview
General Ledger

Update and maintain budget spreadsheets and financial tracking files used for different reports
Ensure financial reports align with budgets and flag variances
Maintain and monitor the balance sheet for accuracy
Provide clear visibility into cash flow trends
Proactively notify leadership when costs increase, expenses spike, or anomalies appear

Executive Support & Communication

Participate in a weekly executive meeting to:

Review reconciliations
Review Bill.com activity and outstanding items
Re

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