Lead Document Management (For Future Roles) Job Otro

  • Empresa
  • Buenos Aires
  • 13-09-2016
  • Otros

Job Number: #

Business: GE Energy Connections
Business Segment:
Energy Connections Grid Solutions
About Us: GE is the world’s Digital Industrial Company, transforming industry
with software-defined machines and solutions that are connected, responsive
and predictive. Through our people, leadership development, services,
technology and scale, GE delivers better outcomes for global customers by
speaking the language of industry.
Posted Position Title: Lead Document Management (For Future Roles)
Career Level: Experienced
Project Management
Function Segment:
Administration and Support
State, China or Canada Provinces:
City: Buenos Aires
Postal Code: C1430DAH
Relocation Assistance: No
Role Summary/Purpose: Support the Project Director to manage project
documentation deliverables by providing comprehensive document control and
management : to implement a document control process based on Grid rules for
creating document in the data base and customized for the project as per
contractual requirement, for reviewing, publishing, storing, and using
technical documentation, supported by the Document Management System.
Essential Responsibilities: The Master Document List is the governing
instrument for the process. The Lead Document Manager has the capacity to
provide changes to affected documents recorded in the DMS and maintain up-to-
date Master Document List for reporting. Under the responsibility of the
Project Director, he is the single point of contact with customer for
contractual technical document transmittal for approval.
Responsibilities and Accountabilities
– Liaise with customers/partners to follow-up the project documentation and
record the customers comments & replies related to the documentation within
the Document Management System
– Support the Project Director in the Document Management process definition
and deployment
– Prepare project procedures related to the Document Management process
– Ensure that all relevant Company/Document management procedures are adhered
to by participating units
– Manage all project document transactions for the company ensuring all
relevant information is accurately recorded on the Document Management System
– Submit documents to customer & check that submission status are integrated
(for information/approval)
– Track customer comments and answers, along with document resubmission
– Manage customer return status of project documentation within the Document
Management System
– Prepare transmittal with defined deliverables list & submission dates
– Record all necessary document receipts
– Support collation, storage and archiving of all project manuals with
O&M; Coordinator
– Create all necessary drawing lists/ document lists
– Archive all project documents at the end of the project in electronic and
paper form if required
– Provide all necessary assistance to the Site management for documents used
during the construction phase.
– Proactively monitor and maintain the document deliverables list with the
guidance of the Project Director
– Produce reports and statistics to inform the project team of the status of
the documentation of the project
– Ensure that all printing, collating, packaging and posting of documents to
the required parties is carried out to the standards specified and within the
required timescales.
– Control data attributs of any documents in line with project requirements,
work with subcontractors and partners to implement corrective action methods
(form of document to be checked by lead team it is not the role of document
– Record mark up in accordance with Site Manager directly or coordinate this
task if delegated to any participating unit
– Record final documentation for the project
– Organize ROE on Document Management according to project process
– Comply with Quality Procedures, work instructions and Processes in ebook,
Grid Engineering Management Hand-book (EMH), Grid Project Management Handbook
(PMH) and on site
– Report or resolve any non-conformances and process in a timely manner
Health and Safety
– Demonstrate commitment to safety through participation in formal and
informal discussions
– Adhere to all safe working procedures in accordance with instructions
– Ensure safety work instructions are complied
– Participate in the resolution of safety issues.
– Initiate actions to improve health and safety where needed
Qualifications/Requirements: Educational Requirements
– Most suitable candidates will possess an engineering-related degree,
– English and Spanish fluency
Experience and Knowledge
– At least prior 5 years experience as Project Document Manager in a multi-
cultural environment if not yet experience as Project Lead Document Manager.
– Experience of direct contact with customer and subcontractors
– Good understanding of engineering processes and document control systems.
Knowledge of engineering technical terms.
– Proficiency in the following software:
oMicrosoft Office package (Excel at intermediate level) and Microsoft Visio
oCAD/AUTOCAD (basic level)
oAdobe Acrobat Professional
oDocumentation Management System tool
– Communication skill within project team members and management
Additional Eligibility Qualifications:
Desired Characteristics:

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